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The Freedom of Information Act 2014 (the “2014 Act”) as passed by both Houses of the Oireachtas was signed into law on Tuesday 14th October, 2014. The Act has effect on and from this date. The Freedom of Information (FOI) Act 2014 establishes three key rights: Right of any member of the public to access to records Right of any member of the public to amend records containing personal information Right of interested parties to reasons for decisions In general, members of the public are entitled to obtain official information from the Institute provided it does not conflict with the public interest and the right of privacy of individuals. Requests for information must be submitted in writing to the Freedom of Information Office. Waterford Institute of Technology has prepared a Freedom of Information Publication Scheme under the guidelines of Section 8 (7) of the Freedom of Information Act 2014. The Publication Scheme must be adopted by all FOI bodies and shall set out the required information. Under the Publication Scheme, each FOI body shall: Set out information to assist members of the public in their understanding of the body and its functions; Publish the information it holds grouped under the information headings below Explain the procedures to get access to information or to establish what informaiton the body holds Please click on each section below for information relating to that area. A written copy of the information can als be obtained by request from the FOI & Data Protection Co-ordinator, TL2.54 Tourism & Leisure Building, Waterford Institute of Technology, Cork Road Waterford. Freedom of Information Act 2014 Office of the Information Commissioner Department of Public Expenditure & Reform Central Policy Unit How do I submit an FOI request? - An FOI request must be in writing (either by letter or in the case of personal requests, e-mail). It should state that the information is being requested under the FOI Act be addressed to the Freedom of Information Officer, address details below. - According to the FOI Act 2014 a requestor should state that the information requested is sought under the Freedom of Information Acts 2014. - It shoul contain sufficient particulars in relation to the information concerned to enable the record to be identified. Please ensure to detail your particulars (i.e. Name, Address, Contact Details (e.g. telephone number and/or e-mail address) as this information is required for subsequent correspondence. - Specify the manner or form in which you wish to gain access. If you are making a request to amend personal details held by WIT, you should submit the Access to records under Section 9 of the FOI Act application form If you are making a request for details of an act or decision of WIT affecting you, you should submit the Access to records under Section 10 of the FOI Act application form If you are making a request for details of a personal or non personal nature, you should submit the Access to records under Section 12 of the FOI Act application form. These forms are also available from the CPD & FOI/Data Protection Co-ordinator. If you require assistance or guidance in writing a request you can contact:Corina Power, CPD & FOI/Data Protection Co-ordinator, Tourism & Leisure Building, Waterford Institute of Technology, Cork Road, Waterford. Tel: 051 302608 Email: [email protected] Any official information or personal information held by public bodies can be sought under the Act. Can anyone get access to my personal records? No, you are the only person who can access your personal records. Can anyone ask for reasons for acts taken by WIT? A person who is affected by an act of WIT and has a material interest in a matter affected by the act may request reasons for that act. This is a different type of request than the regular request for records. It is a Section 10 request. Assistance to Persons with a Disability The FOI Officer is available to provide assistance to persons with a disability to exercise their rights under the FOI Act 2014 (e.g. accepting or a request from requesters who are unavailable to read, print and/or write due to their disability, enabling requester to inspect or have records explain to him or her). What is the process for an FOI request? FOI Officer Your request should be addressed to the FOI Officer (contact details above). The FOI Officer must acknowledge your request in writing within 2 weeks of receiving it. Decision Maker The request is passed on from the FOI Officer to the Decision Maker. The Decision Maker's role is to assess the documents requested and a decision must be returned to the FOI Officer. The FOI Officer in turn must reply to the requester within 4 weeks of the receipt of the request with a decision and the information required if granted. [Section 9(3) (personal data); Section 10(1) (right to information regarding acts of WIT affecting the person); or Section 13(1) (FOI request)]. Internal Review A requester is entitled to seek an Internal Review under Section 21(2) of the Act, if she/he is not satisfied with the outcome of their initial request. She/he must submit their request for an internal review within 4 weeks of the date of the reply. This request must be sent to the FOI Officer and the FOI Officer will refer it on to the Internal Reviewer. The Internal Reviewer must be of a ranking grade higher than that of the Decision Maker [Section 21(3)]. They will assess the documents requested themselves and consult with the Decision Maker as to the decision taken in the first instance and must issue a reply letter to the requester within 3 weeks of receipt of the request or otherwise the request will be deemed refused. Information Commissioner If a requester is still not satisfied with the outcome of their request after the Internal Review stage, they are entitled to appeal to the Information Commissioner. The Office of the Information Commissioner can be contacted on: Email: [email protected] Website: http://www.oic.gov.ie. High Court If a requester is not satisfied with the decision of the Information Commissioner, they can appeal to the High Court on a point of law (Section 24). Supreme Court There is right of appeal to the Supreme Court from a decision of the High Court (Section 24(8)). What fees are charged when making a request? No fee is payable in respect of the initial FOI request. However, fee/charges may apply in other instances which are detailed below: *Reduced fees will apply in respect of (a) medical card holders; (b) dependants of medical card holders; and (c) third parties who appeal a decision to release their information on public interest grounds. If you are claiming a reduced application fee on the basis of (a) and (b) above, the request must be accompanied by the medical card registration number, issuing Health Board name and your consent to the verification of these details with that Health Board and/or the Health Service Executive. Fees for Search and Retrieval and/or copying of records (Section 27) The amount of these fees that may be charged in respect of Freedom of Information requests are currently equal to the estimated cost of the search for and retrieval of the record concerned, and the estimated cost of any copy of the record made by the public body concerned. There is no charge if the records contain personal information only, unless there are a significant number of records (Section 27 (4)). If the cost of a search, retrieval and copying is €100 or less, no charge is applied. If the charge exceeds €100, full fees apply. You cannot be charged more than €500. If the estimated cost of search, retrieval and copying is more than €700, we will let you know and assist you in amending or limiting request in order to reduce the charges but if you do not amend or limit your request, we may refuse it. However, if WIT decides to process the request, you shall be required to pay the full cost of the searches and a deposit (not less than 20% of the costs) shall be charged. A list of relevant charges is set out below: Any payment should be made by way of postal order, cheque or bank draft, made payable to WIT.
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Cad is Saoráil Faisnéise ann (SF)? Faoin Acht um Shaoráil Faisnéise 2014 tá na cearta dlíthiúla seo a leanas ag gach duine: - An ceart rochtain a fháil ar thaifid oifigiúla atá ag Ranna Rialtais agus gach comhlacht poiblí a chloíonn le forálacha Acht 6 den Acht; - An ceart go ndéanfaí faisnéis phearsanta fúthu a cheartú nó a uasdátú i gcás go bhfuil an fhaisnéis sin neamhiomlán, mícheart nó míthreorach; agus - An ceart go dtabharfaí cúiseanna le haghaidh cinntí a rinne comhlachtaí poiblí a chuaigh i bhfeidhm orthu. Ciallaíonn na cearta seo gur féidir le daoine, ón 21 Aibreán 1998, rochtain a lorg ar fhaisnéis phearsanta arna coinneáil maidir leo is cuma cathain a cruthaíodh an fhaisnéis sin agus ar thaifid eile a cruthaíodh tar éis an 21 Aibreán 1998. Conas a oibríonn SF? Éilíonn an tAcht SF go bhfreagródh Rialtóir an Chrannchuir Náisiúnta d’iarratais ón bpobal le haghaidh faisnéise atá i seilbh na gcomhlachtaí sin. I bhformhór na gcásanna, is gá do na comhlachtaí poiblí a gcinneadh a thabhairt maidir leis an iarratas laistigh de 4 seachtaine ó fháil an iarratais sin. Conas is féidir liom Iarratas SF a dhéanamh le Rialtóir an Chrannchuir Náisiúnta? Ba chóir duit iarratas a chur (i scríbhinn nó tríd an ríomhphost) chuig an Oifigeach um Shaoráil Faisnéise ag: Bloc D, Irish Life Centre Sráid na Mainistreach Íochtarach, Baile Átha Cliath 1 Éirchód: D01 W2H4 Ríomhphost: foi@rnl.ie Ba chóir go n-áireofaí na nithe seo a leanas i d’iarratas: - Ráiteas ag cur in iúl go bhfuil iarratas á dhéanamh agat faoin Acht um SF; - A mhéid eolais agus is féidir faoi na taifid atá á lorg; - An fhormaid ina bhfuil na taifid atá á iarraidh agat (e.g. fótachóipeanna). Nó d’fhéadfá Foirm SF RNL a íoslódáil agus a chur chuig Oifig Rialtóir an Chrannchuir Náisiúnta ag an seoladh thuas. Tabharfar freagra ort ar dháta nach déanaí ná 4 seachtaine ó fháil an Iarratais. An féidir liom rochtain a fháil ar gach faisnéis a lorgaím? Tagann na taifid seo a leanas faoi raon an Achta um SF: - Gach taifead a bhaineann le heolas pearsanta arna gcoinneáil ag RNL is cuma cathain a cruthaíodh é. - Gach taifead eile a cruthaíodh ó thosach feidhme an Achta um SF (an 21 Aibreán 1998). - Gach taifead is gá chun tuiscint a fháil ar an taifead reatha má cruthaíodh iad roimh an 21 Aibreán 1998. - Taifid a bhaineann le pearsanra atá ag fónamh a cruthaíodh ón 21 Aibreán 1995 i leith agus taifid a cruthaíodh roimh an dáta sin i gcás gur baineadh úsáid astu nó a raibh sé beartaithe úsáid a bhaint astu ar bhealach atá ag dul i bhfeidhm go neamhfhabhrach nó a bhféadfadh sé dul i bhfeidhm go neamhfhabhrach ar an té i gceist. Cibé scéal é, ionas go mbeifear in ann gnó na hoifige a reáchtáil i gceart, uaireanta beidh gá díolúine a fháil ó thaobh scaoileadh cineálacha áirithe faisnéis i roinnt cúinsí. Tá siadsan sonraithe san Acht um SF. I measc na bpríomhdhíolúintí tá taifid a bhaineann leo seo a leanas: - Cruinnithe rialtais, - Forghníomhú an dlí agus slándáil, - Faisnéis rúnda agus faisnéis a bhfuil íogaire tráchtála ag baint léi, - Taifid nach bhfuil i seilbh comhlacht poiblí, - Faisnéis phearsanta (seachas faisnéis a bhaineann leis an té atá ag déanamh an iarratais). Féadtar diúltú d’iarratais freisin i gcás go meastar iad a bheidh róthoirtiúil nó neamhshoiléir, ach tá dualgas ar RNL cuidiú leis an iarratasóir é sin a shárú. An ngearrtar táille as faisnéis a fháil faoin Acht um SF? Ní ghearrtar aon táille ar iarratas a chur isteach. I ndáil le hiarratais neamhphearsanta, féadfaidh feidhm a bheith ag táillí eile don am a chaitear ag lorg na dtaifead agus d’aon chostas atáirgeachta a thabhódh RNL agus an t-ábhar a lorgaíodh a chur ar fáil (táillí cuardaigh, aisghabhála agus cóipeála). I gcás gur lú costas an chuardaigh, na haisghabhála agus na cóipeála ná €101, ní ghearrfar aon táille. I gur mó costas an chuardaigh, na haisghabhála agus na cóipeála ná €500 ach gur lú é ná €700, gearrfar táille uasta de €500. I gur mó costas an chuardaigh, na haisghabhála agus na cóipeála ná €500, ach gur lú é ná €700, féadfaidh RNL diúltú an t-iarratas a phróiseáil. Cuirfear sonraí beachta na dtáillí a bhaineann le d’iarratas chugat i scríbhinn. Ba chóir íocaíocht a dhéanamh trí Ríomhaistriú Airgid. Téigh i dteagmháil le RNL le haghaidh na sonraí bainc. Tá liosta na dtáillí iomchuí sonraithe thíos: Liosta na dTáillí - Ní ghearrtar aon táille as iarratas a dhéanamh, - Cuardach agus Aisghabháil – €20.00 in aghaidh na huaire (le haghaidh iarratais a sháraíonn an t-íosmhéid de €100.00 ó thaobh cuardaigh, aisghabhála agus cóipeála de), faoi réir uasteorann arna sonrú thuas, - €0.04 in aghaidh na bileoige d’fhótachóipeáil, - Táille d’athbhreithniú inmheánach €30.00 (€10.00 do dhaoine a bhfuil cárta leighis acu), - Achomharc chuig an gCoimisinéir Faisnéise €50.00 (€15.00 do dhaoine a bhfuil cárta leighis acu). Nótaí Eolais: - Ní ghearrtar aon táille i gcás nach bhfuil sna taifid atá á lorg ach faisnéis phearsanta i ndáil leis an iarratasóir, mura bhfuil líon suntasach taifead ann. - I gcás go bhfuil tú ag éileamh táille laghdaithe iarratais, is gá duit uimhir chláraithe do chárta leighis a chur isteach le d’iarratas, chomh maith le hainm an Bhoird Sláinte a d’eisigh an cárta agus do thoiliú féin go ndéanfaí na sonraí sin a fhíordheimhniú leis an mBord Sláinte. - Tá liosta iomlán na dtáillí ar fáil ach é a lorg. Cad a tharlaíonn mura bhfuilim sásta leis an gcinneadh faoin iarratas SF? Tá sé de cheart ag daoine athbhreithniú inmheánach a lorg má dhiúltaítear dá n’iarratas SF. Féadfaidh tú an cinneadh a achomharc laistigh de thréimhse sé mhí chuig Oifig an Choimisinéara Faisnéise. Má dhéanann tú achomharc chuig an gCoimisinéir Faisnéise déanfar imscrúdú agus breithniú iomlán ar do chás agus eiseofar cinneadh nua. Ba chóir gach achomharc a chur chuig: An Coimisinéir Faisnéise, 18 Sráid Líosain Íochtarach, Baile Átha Cliath 2. Ríomhphost: info@oic.ie Féadfar táille de €50 (€15 do dhaoine a bhfuil cárta leighis acu) a ghearradh d’iarratas dá leithéid. Arís, ní ghearrtar aon táille d’achomhairc chuig Oifig an Choimisinéara Faisnéise i ndáil le hiarratas ar fhaisnéis phearsanta amháin i ndáil leis an duine féin nó i ndáil le cinneadh táille nó éarlais a ghearradh. Cén áit ar féidir liom teacht ar fhaisnéis SF? An Coimisinéir Faisnéise, 18 Sráid Líosain Íochtarach, Baile Átha Cliath 2 Ríomhphost: info@oic.gov.ie Tá eolas níos cuimsithí le fáil faoi Shaoráil Faisnéise, lena n-áirítear téacs an Achta um SF, ag www.foi.gov.ie.