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Privacy Notice – LearnUpon Platform 17 September 2020 Introduction Welcome to the Gyroscope Therapeutics Limited’s privacy notice for the LearnUpon platform. Important information and who we are Purpose of this privacy notice This privacy notice aims to give you information on how we collect and process your personal data through your use of the LearnUpon platform. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them. Controller Gyroscope Therapeutics Limited (referred to below as “the Company”, “we”, “our” or “us”) is the data controller for the purposes of the use of this platform. For the purposes of compliance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) data protection laws, the Company is the Data Controller and responsible for your personal data and adhering to data protection and privacy laws within the European Union. We have appointed a DPO who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO OR data privacy manager using the details set out below. Contact details Our full details are: Full name of legal entity: Gyroscope Therapeutics Limited Name or title of: Matthew Cole, Prettys Solicitors LLP Email address: gyroscopedpo@prettys.co.uk Postal address: Elm House, 25 Elm Street, Ipswich, Suffolk, UNITED KINGDOM, IP1 2AD You have the right to make a complaint at any time to the appropriate data protection supervisory authority (in the UK this is the Information Commissioner’s Office (ICO)). We would, however, appreciate the opportunity to deal with your concerns before you approach the relevant authority so please contact us in the first instance. Changes to the privacy notice or to your personal data This version was last updated on 20 July 2020. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. The data we collect about you Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed and cannot be re-established (anonymous data). The purpose of this site is to enable you to undertake training in our procedures, products and services. To demonstrate that you have undertaken that training, you may be asked to input the answers to questions at the end of each module. Once you have completed some modules you will be issued with a certificate which confirms that you have undertaken, and successfully completed, the relevant training course. To enable you to access and use the site, we will receive and process your contact data, which shall include your name and professional email address. This information shall be processed so as to set you up as a user on the site, and to communicate with you your password and how to access the site. We may also use your contact data to provide you with updates or notices about the site, the training modules that we offer through it, or your use of it. During your use of the site, we shall collect and process certain technical data about you, including your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We will also process your profile data including your username and password, how and when you have accessed the site, modules that you have completed, your assessment scores, your assessment responses and certificates related to training. We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your technical data to calculate the percentage of users accessing a specific website feature. We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. How is your personal data collected? We use different methods to collect data from and about you including through: Direct interactions. This will occur when you access and complete the training modules on the platform. Automated technologies or interactions. As you interact with the LearnUpon platform, technical data about your equipment, browsing actions and patterns may be automatically collected. Date is collected by using cookies, server logs and other similar technologies. Please see the Platform’s cookie policy here for further details. Third parties. Your employer, or the hospital, company or institution at which you work, may provide information, including your contact information. How we use your personal data We will only use your personal data for the purposes of facilitating your use of the site, and where we have a lawful basis for that processing. The lawful basis upon which we rely is our legitimate interest. This legitimate interest is ensuring that our products and services can be used safely and effectively. Change of purpose We will only use your personal data for the purposes for which we have collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law. Disclosures of your personal data We may have to share your personal data with the parties set out below: - Other companies within our group, with whom we are joint data controllers. In particular, our associated company, Orbit Biomedical, Inc, (based in the USA) is a joint controller. It may process your personal data where it jointly performs operational functions with us. - The platform is operated by LearnUpon Limited, a company incorporated and based in the Republic of Ireland. LearnUpon is our data processor. To ensure that you are properly set up as a user we utilise the services of a third party secure identity management and authentication service. This is provided by Okta, Inc. Okta, Inc acts as our processor for the purposes of this activity. - Our appointed clinical research organisation (CRO), Medpace, Inc, who will be provided with training results, so as to enable them to perform their functions effectively. - External third parties. These include the sites who have nominated you for training on the platform, and also our Professional advisers such as lawyers, bankers, auditors and insurers who provide various professional services to us. It may also include health authorities and regulators, such as the UK Medicines and Healthcare Products Regulatory Agency and the US Food and Drug Administration. It may also include third party drug manufacturers, should those organisations be using the platform in pursuance of their own clinical trials (in which case you should refer to those manufacturers’ relevant privacy policies for more information). We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. International transfers Processing your data, and use of the platform may mean that your data is transferred outside of the European Economic Area (EEA). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented: - Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. - In addition, or alternatively, where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield, which requires them to provide similar protection to personal data shared between the EU and the US. Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. Data retention We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. Details of retention periods for different aspects of your personal data are available by contacting us. In some circumstances you can ask us to delete your data: see Request erasure below for further information. In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you. Your legal rights Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to: Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. If you wish to exercise any of the rights set out above, please contact us. No fee usually required You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. What we may need from you We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. Time limit to respond We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
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Politika privatnosti Metropolis dizajn d.o.o. poštuje Vašu privatnost i Vaša prava. Ova politika privatnosti u skladu je sa Općom uredbom o zaštiti osobnih podataka. ŠTO JE OPĆA UREDBA O ZAŠTITI OSOBNIH PODATAKA (GDPR). To je Uredba (EU) 2016/679 Europskog parlamenta i Vijeća od 27. travnja 2016. o zaštiti pojedinaca u vezi s obradom osobnih podataka. U svim državama Europske unije (tako i u Republici Hrvatskoj) primjenjuje se od 25. svibnja 2018. godine. NAŠA NAČELA ZAŠTITE VAŠE PRIVATNOSTI - Prikupljamo samo neophodne kontakt podatke koje su nužni za međusobnu komunikaciju, - Vaše dobivene podatke obrađujemo samo uz Vašu privolu, - Podatke koristimo samo za onu svrhu za koju imamo Vašu privolu, - Ne prodajemo, ne posuđujemo i ne dijelimo Vaše podatke, - Vaše podatke ne šaljemo trećim stranama bez Vaše privole, - Vaše podatke čuvamo samo dok je potrebno. Nakon toga ih brišemo, - Provjeravamo sigurnost Vaših podataka. PODACI O VODITELJU OBRADE Voditelj obrade Vaših osobnih podataka na ovoj web stranici je tvrtka Metropolis dizajn d.o.o. Kontakt podaci voditelja obrade Vaših osobnih podataka: Metropolis dizajn d.o.o. Trumbićeva 16 10 000 Zagreb renata@metropolis-dizajn.hr KAKO I KOJE VAŠE PODATKE PRIKUPLJAMO - izravno od strane korisnika ove web stranice. Povremeno prikupljamo samo neophodne podatke (ime, e-mail adresa, broj telefona, korisnička poruka). - pomoću kolačića (cookies) - automatski (kroz serverske logove) - podaci koji su automatski generirani. Serverski logovi Vas ne mogu identificirati kao određenu osobu. SVRHA OBRADE OSOBNIH PODATAKA Svrha obrade je međusobna komunikacija. Najčešće je to odgovaranje na Vaše upite putem formulara na ovoj web stranici, putem e-maila ili telefonom. PRAVNA OSNOVA ZA OBRADU PODATAKA Pravna osnova za obradu osobnih podataka na ovoj web stranici je Vaša privola (privola ispitanika). KAKO ĆEMO KORISTITI VAŠE PODATKE Vaše podatke koristit ćemo za potrebe međusobne komunikacije, te za uspostavljanje zajedničke suradnje. Moguće je korištenje osobnih podataka i za statističke potrebe ove web stranice. Važno je da znate da ćemo Vaše podatke koristiti samo za svrhu za koju od Vas dobijemo privolu. Isto tako, tu privolu možete u svako doba povući, te ćemo istog trenutka prestati s obradom. KOLIKO DUGO ČUVAM PODATKE Podatke čuvamo samo dok postoji potreba za obradu podataka. Nakon toga ih brišemo. SVA VAŠA PRAVA Kada na ovoj web stranici ostavite svoje osobne podatke imate slijedeća prava: PRAVO NA TRANSPARENTNOST – Imate pravo znati naš identitet, naše kontakt podatke, svrhu obrade Vaših podataka, pravnu osnovu obrade, razdoblje pohrane itd. Možete poslati pisani zahtjev i mi ćemo Vam poslati odgovor na sva Vaša pitanja u vezi Vaših podataka. PRAVO NA PRISTUP PODACIMA – Omogućen Vam je pristup svim Vašim osobnim podacima koje obrađujemo. Možete zatražiti i dobiti informacije o podacima koji su pohranjeni. PRAVO NA ISPRAVAK – Ako su Vaši osobni podaci netočni imate pravo od nas zahtijevati ispravak podataka. PRAVO NA BRISANJE („PRAVO NA ZABORAV“) – Vi kao korisnik (ispitanik) imate pravo u bilo kojem trenutku zatražiti brisanje Vaših osobnih podataka. Pošaljite zahtjev na našu e-mail adresu i podaci će biti izbrisani što je prije moguće, a najkasnije u roku 8 dana. PRAVO NA OGRANIČENJE OBRADE PODATAKA – u pojedinim situacijama imate pravo zahtijevati umjesto brisanja ograničenje upotrebe osobnih podataka. U tom slučaju Vaši podaci bit će spremljeni ali neće do daljnjeg biti obrađivani. PRAVO NA PRIGOVOR – Imate pravo na prigovor. Prigovor pošaljite na našu e-mail adresu. PRAVO NA PRENOSIVOST – Imate pravo prenijeti podatke drugom voditelju obrade bez našeg ometanja. PRAVO NA POVLAČENJE PRIVOLE - U svakom trenutku možete povući svoju privolu. Vaš zahtjev pošaljite na našu e-mail adresu. PRAVO NA PODNOŠENJE PRIGOVORA NADZORNOM TIJELU - Izravno se možete obratiti nadležnom nadzornom tijelu. Nadležno nadzorno tijelo u Republici Hrvatskoj: Agencija za zaštitu osobnih podataka (AZOP) Martićeva 14 10 000 Zagreb PRAVO PROTIVLJENJA AUTOMATIZIRANIH POJEDINAČNIH ODLUKA - Imate pravo usprotiviti se donošenju automatiziranih pojedinačnih odluka. Automatizirano individualno donošenje odluke je donošenje odluke bez ikakvog ljudskog sudjelovanja. PRAVO NA IZVOR OSOBNIH PODATAKA - Imate pravo znati kako smo došli do Vaših podataka. PROVOĐENJE TEHNIČKIH I ORGANIZACIJSKIH MJERA ZAŠTITE Osigurane su sigurnosne mjere u svrhu zaštite Vaših osobnih podataka. Podaci su zaštićeni od uništenja, gubitka i neovlaštenog pristupa. Kada je god moguće, koristi se pseudonimizacija ili enkripcija osobnih podataka. PRIJENOS OSOBNIH PODATAKA TREĆOJ ZEMLJI Vaše osobne podatke ne prenosimo u treće zemlje ili međunarodne organizacije. KOLAČIĆI Svi detalji o korištenju kolačića nalaze se u Izjavi o kolačićima na ovoj web stranici. GOOGLE ANALYTICS Prilikom obrade osobnih podataka, u nekim slučajevima (ako web stranica koristi uslugu Google Analytics) moguća je pohrana određenih podataka od strane platforme Google Analytics. Za više podataka pročitajte pravila privatnosti platforme Google Analytics. POVREDA OSOBNIH PODATAKA U slučaju povrede osobnih podataka izvijestiti ćemo Vas i nadležno tijelo za zaštitu osobnih podataka (najkasnije u roku od 72 sata). PROMJENA PRAVILA O PRIVATNOSTI Zadržavamo pravo izmijeniti i dopuniti ovu Politiku privatnosti u bilo kojem trenutku. Nismo dužni davati bilo kakvu posebnu obavijest. Zato Vas kao korisnike molimo da povremeno provjerite ovu Politiku privatnosti. Ova politika privatnosti zadnji put ažurirana je 18. 08. 2018.