Sådanne ordninger skal have form af en brevveksling mellem på den ene side Athena, repræsenteret ved den øverstbefalende for operationen, eller, såfremt der ikke er en øverstbefalende for operationen, ved administratoren, og på den anden side de kompetente administrative myndigheder i de berørte medlemsstater eller EU-institutioner.
These arrangements shall take the form of an Exchange of Letters between Athena represented by the operation commander or, where there is no operation commander, the administrator, and the competent administrative authorities of the Member States or EU institutions concerned.