Payment	Periods	for	Clock-Hour	Programs	With	Terms
Although	some	schools	offer	clock-hour	programs	that	are	divided	into	terms	for	institutional	purposes,	for	
Title	IV
purposes	all	clock-hour	programs	are	considered	to	be	non-term	programs.	Therefore,	the	payment	periods	for	clock-hour
programs	that	a	school	divides	into	terms	are	determined	in	the	same	way	as	described	above	under	<Payment	Periods
for	Clock-Hour	and	Non-Term	Programs.=	Because	a	student	enrolled	in	such	a	program	must	successfully	complete	all	the
clock	hours	in	the	payment	period	before	the	next	payment	period	begins,	the	payment	period	starting	dates	may	not
coincide	with	the	starting	dates	of	the	terms	in	the	program.
Counting	Excused	Absences	in	Clock-Hour	Programs	Toward	Payment	Period	Completion
In	a	clock-hour	program,	you	are	allowed	to	count	a	limited	number	of	excused	absences	when	deciding	whether	the
student	has	completed	the	hours	in	a	payment	period.	An	excused	absence	may	only	be	counted	if	the	student	is	excused
from	hours	that	were	actually	scheduled	but	were	missed	and	do	not	have	to	be	made	up	for	the	student	to	receive	the
degree	or	certificate	for	the	program.
For	instance,	a	student	in	a	program	that	has	450-clock-hour	payment	periods	might	miss	20	clock	hours	and	only	have
attended	430	clock	hours	at	the	point	where	other	students	who	did	not	miss	any	clock	hours	have	received	450	clock
hours	of	instruction.	If	your	school	has	an	excused	absences	policy,	the	20	missed	clock	hours	are	considered	excused,
and	this	student	could	be	paid	the	next	disbursement.
To	be	counted	for	
Title	IV	purposes,	excused	absences	must	be	permitted	in	your	school9s	written	policies,	and	the
number	of	excused	absences	that	may	be	counted	when	determining	whether	a	student	completed	the	hours	in	a
payment	period	may	not	exceed	the	lesser	of4
Program	1:	30	semester	hours	and	36	weeks
1st	payment	period
12	semester	hours
and	15	weeks
2nd	payment	period
12	semester	hours
and	15	weeks
3rd	payment	period
6	semester	hours
and	6	weeks
one	academic	year remaining	portion	of	program
There	is	a	single	payment	period	for	the	remaining	portion	of	the	program,	since	at	least	one	of	the	measures
(hours	and	weeks)	in	the	remaining	portion	is	half	of	an	academic	year	or	less.
Program	2:	40	semester	hours	and	50	weeks
1st	payment	period
12	semester	hours
and	15	weeks
2nd	payment	period
12	semester	hours
and	15	weeks
3rd	payment	period
8	semester	hours
and	10	weeks
4th	payment	period
8	semester	hours
and	10	weeks
one	academic	year remaining	portion	of	program
There	are	two	payment	periods	for	the	remaining	portion	of	the	program	because	both	the	hours	and	weeks	in
the	remaining	portion	are	more	than	half	of	an	academic	year.
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