Toymods Car Club
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Toymods Car Club Constitution.
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Thread: Toymods Car Club Constitution.
Lambolica
Toymods Club Member #194 Conversion King
PART 1 PRELIMINARY
PART 2 MEMBERSHIP
2. MEMBERSHIP QUALIFICATIONS
3. NOMINATION FOR MEMBERSHIP
4. CESSATION OF MEMBERSHIP
5. MEMBERSHIP ENTITLEMENTS NOT TRANSFERABLE
6. RESIGNATION OF MEMBERSHIP
7. REGISTER OF MEMBERS
8. FEES AND SUBSCRIPTIONS
9. MEMBERS' LIABILITIES
10. RESOLUTION OF INTERNAL DISPUTES
11. DISCIPLINING OF MEMBERS
12. RIGHT OF APPEAL OF DISCIPLINED MEMBER
PART 3 THE COMMITTEE
13. POWERS OF THE COMMITTEE
14. CONSTITUTION AND MEMBERSHIP
15. ELECTION OF MEMBERS
16. PRESIDENT
17. VICE-PRESIDENT
18. SECRETARY
19. TREASURER
20. MEMBERSHIP SECRETARY
21. SOCIAL SECRETARY
22. IT COORDINATOR
23. HISTORIC PLATES REGISTRAR
24. CASUAL VACANCIES
25. REMOVAL OF MEMBER
26. MEETINGS AND QUORUM
27. DELEGATION BY COMMITTEE TO SUB-COMMITTEE
28. VOTING AND DECISIONS
PART 4 GENERAL MEETING
29. ANNUAL GENERAL MEETINGS – HOLDING OF
30. ANNUAL GENERAL MEETINGS – CALLING OF AND BUSINESS AT
31. SPECIAL GENERAL MEETINGS – CALLING OF
32. NOTICE
33. PROCEDURE
34. PRESIDING MEMBER
36. MAKING OF DECISIONS
37. SPECIAL RESOLUTION
38. VOTING
39. APPOINTMENT OF PROXIES
PART 5 HISTORIC VEHICLES
40. ELIGIBILITY
41. CLUB EVENTS
42. SERVICING OF VEHICLES
43. RESPONSIBILITY OF CLUB MEMBERS
45. INSURANCE REQUIREMENTS
PART 6 MISCELLANEOUS
46. INSURANCE
47. FUNDS – SOURCE
48. FUNDS – MANAGEMENT
49. ALTERATION OF OBJECTS AND RULES
50. COMMON SEAL
51. CUSTODY OF BOOKS
52. INSPECTION OF BOOKS
53. SERVICE OF NOTICES
54. PRINCIPLE OBJECTIVES OF THE ASSOCIATION
( Page numbers removed for clarity )
Last edited by Lambolica; 03-02-2009 at 08:18 PM.
Beige.... The new Black!!!
Re: Toymods Car Club Constitution.
(1) In these rules:
Director-General means the Director-General of the Department of Fair Trading.
ordinary member means a member of the committee who is not an office-bearer of the association, as referred to in rule 14(2).
secretary means:
(a) the person holding office under these rules as secretary of the association,
(b) the secretary will also be appointed as public officer (unless specified differently by the committee).
(c) special general meeting means a general meeting of the association other than an annual general meeting.
(d) the Act means the Associations Incorporation Act 1984.
(e) the regulation means the Associations Incorporation Regulation 1999.
(a) reference to a function includes a reference to a power, authority and duty, and
(b) a reference to the exercise of a function includes, if the function is a duty, a reference to the performance of the duty.
(3) The provisions of the Interpretation Act 1987 apply to and in respect of these rules in the same manner as those provisions would so apply if these rules were an instrument made under the Act.
A person is qualified to be a member of the association if, but only if:
(a) the person is a person referred to in section 15(1) (a), (b) or (c) of the Act and has not ceased to be a member of the association at any time after incorporation of the association under the Act,
(a) the person is a natural person:
(i) who has been nominated for membership of the association as provided by rule 3, and
(ii) who has been approved for membership of the association by the committee of the association.
(1) A nomination of a person for membership of the association:
(a) must be made by a member of the association in writing in the form set out in Appendix 1 to these rules, and
(b) must be lodged with the membership secretary of the association.
(c) must include the sum payable under these rules as entrance fee and annual subscription.
(2) As soon as practicable after receiving a nomination for membership, the membership secretary must refer the nomination to the committee which is to determine whether to approve or to reject the nomination.
(3) As soon as practicable after the committee makes that determination, the membership secretary must:
(a) notify the nominee, in writing, that the committee approved or rejected the nomination (whichever is applicable), and
(4) the membership secretary must, on payment by the nominee of the amounts referred to in clause (1) (c) within the period referred to in that provision, enter the nominee's name in the register of members and, on the name being so entered, the nominee becomes a member of the association.
A person ceases to be a member of the association if the person:
(a) dies, or
(b) resigns membership, or
(c) is expelled from the association.
A right, privilege or obligation which a person has by reason of being a member of the association:
(a) is not capable of being transferred or transmitted to another person, and
(b) terminates on cessation of the person's membership.
(1) A member of the association is not entitled to resign that membership except in accordance with this rule.
(2) A member of the association who has paid all amounts payable by the member to the association in respect of the member's membership may resign from membership of the association by first giving to the membership secretary written notice of at least one month of the member's intention to resign and, on the expiration of the period of notice, the member ceases to be a member.
(3) If a member of the association ceases to be a member under clause (2), and in every other case where a member ceases to hold membership, the membership secretary must make an appropriate entry in the register of members recording the date on which the member ceased to be a member.
(1) The public officer of the association must establish and maintain a register of members of the association specifying the name and address of each person who is a member of the association together with the date on which the person became a member.
(2) The register of members must be kept at the principal place of administration of the association.
(1) A member of the association must, on admission to membership, pay to the association a fee of $10 or, if some other amount is determined by the committee, that other amount.
(2) In addition to any amount payable by the member under clause (1), a member of the association must pay to the association an annual membership fee of $30 or, if some other amount is determined by the committee, that other amount:
(a) except as provided by paragraph (b), before 1 February in each calendar year, or
(b) if the member becomes a member on or after 1 February in any calendar year – on becoming a member and before 1 February in each succeeding calendar year.
The liability of a member of the association to contribute towards the payment of the debts and liabilities of the association or the costs, charges and expenses of the winding up of the association is limited to the amount, if any, unpaid by the member in respect of membership of the association as required by rule 8.
(1) Disputes between members (in their capacity as members) of the association, and disputes between members and the association, are to be referred to a community justice centre for mediation in accordance with the Community Justice Centres Act 1983.
(2) At least 7 days before a mediation session is to commence, the parties are to exchange statements of the issues that are in dispute between them and supply copies to the mediator.
(1) A complaint may be made to the committee by any person that a member of the association:
(a) has persistently refused or neglected to comply with a provision or provisions of these rules, or
(b) has persistently and willfully acted in a manner prejudicial to the interests of the association.
(2) On receiving such a complaint, the committee:
(a) must cause notice of the complaint to be served on the member concerned; and
(b) must give the member at least 14 days from the time the notice is served within which to make submissions to the committee in connection with the complaint, and
(c) must take into consideration any submissions made by the member in connection with the complaint.
(3) The committee may, by resolution, expel the member from the association or suspend the member from membership of the association if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved.
(4) If the committee expels or suspends a member, the secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the committee for having taken that action and of the member's right of appeal under rule 12.
(5) The expulsion or suspension does not take effect:
(a) until the expiration of the period within which the member is entitled to appeal against the resolution concerned, or
(b) if within that period the member exercises the right of appeal, unless and until the association confirms the resolution under rule 12(5),
whichever is the later.
(1) A member may appeal to the association in a general meeting against a resolution of the committee under rule 11, within 7 days after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.
(2) The notice may, but need not, be accompanied by a statement of the grounds on which the member intends to rely for the purposes of the appeal.
(3) On receipt of a notice from a member under clause (1), the secretary must notify the committee which is to convene a general meeting of the association to be held within 28 days after the date on which the secretary received the notice.
(4) At a general meeting of the association convened under clause (3):
(a) no business other than the question of the appeal is to be transacted, and
(b) the committee and the member must be given the opportunity to state their respective cases orally or in writing, or both, and
(c) the members present are to vote by secret ballot on the question of whether the resolution should be confirmed or revoked.
(5) If at the general meeting the association passes a special resolution in favour of the confirmation of the resolution, the resolution is confirmed.
The committee is to be called the committee of management of the association and, subject to the Act, the Regulation and these rules and to any resolution passed by the association in a general meeting:
(a) is to control and manage the affairs of the association, and
(b) may exercise all such functions as may be exercised by the association, other than those functions that are required by these rules to be exercised by a general meeting of members of the association, and
(c) has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the association.
(1) Subject in the case of the first members of the committee to section 21 of the Act, the committee is to consist of:
(a) the office-bearers of the association, and
(b) up to 12, but no less than 3 ordinary members (the number to be at the discretion of the office-bearers),
each of whom is to be elected at the annual general meeting of the association under rule 15.
(2) The office-bearers of the association are to be:
(a) the president
(b) the vice-president
(c) the treasurer
(d) the secretary
(e) the membership secretary
(f) the social secretary
(g) the IT coordinator
(3) Each member of the committee is, subject to these rules, to hold office until the conclusion of the annual general meeting following the date of the member's election, but is eligible for re-election.
(4) In the event of a casual vacancy occurring in the membership of the committee, the committee may appoint a member of the association to fill the vacancy and the member so appointed is to hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of the appointment.
(1) Nominations of candidates for election as office-bearers of the association or as ordinary members of the committee:
(a) must be made in writing, signed by 2 members of the association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination), and
(b) must be delivered to the secretary of the association at least 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.
(2) If insufficient nominations are received to fill all vacancies on the committee, the candidates nominated are taken to be elected and further nominations are to be received at the annual general meeting.
(3) If insufficient further nominations are received, any vacant positions remaining on the committee are taken to be casual vacancies.
(4) If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated are taken to be elected.
(5) If the number of nominations received exceeds the number of vacancies to be filled, a ballot is to be held.
(6) The ballot for the election of office-bearers and ordinary members of the committee is to be conducted at the annual general meeting in such usual and proper manner as the committee may direct.
(1) The president's duty is to be responsible for the general administration, public image and general well being of the association. He or she has the responsibility to ensure the success and future of the association and therefore given authority to accomplish these demands. He or she shall be chairman at general meetings and committee meetings, having the power of casting vote. To be eligible for the position of president, a member has to have served on the committee as an office-bearer prior to the elections.
The vice-president's duty is to assist the president in all possible ways and to chair meetings if the president is not in attendance.
(1) the Secretary will be appointed as public officer (unless specified differently by the committee).
(2) the Secretary of the association must, as soon as practicable after being appointed as secretary, lodge notice with the association of his or her address.
(3) It is the duty of the secretary to keep minutes of:
(a) all appointments of office-bearers and members of the committee,
(b) the names of members of the committee present at a committee meeting or a general meeting, and
(c) all proceedings at committee meetings and general meetings.
(4) Minutes of proceedings at a meeting must be signed by the chairperson of the meeting or by the chairperson of the next succeeding meeting.
It is the duty of the treasurer of the association to ensure:
(a) that all money due to the association is collected and received and that all payments authorised by the association are made,
(b) that correct books and accounts are kept showing the financial affairs of the association, including full details of all receipts and expenditure connected with the activities of the association.
It is the duty of the membership secretary of the association to:
(a) process all membership applications
(b) to maintain current and up to date records of all members
It is the duty of the social secretary of the association to:
(a) Organise and co-ordinate all Club events and activities.
It is the duty of the IT Coordinator of the association to:
(b) ensure all aspects of the association's internet presence is maintained in accordance with the requirements of the Committee.
It is the duty of the Historic Plates Registrar of the association to:
(a) ensure all aspects of the association's Historic Plate Vehicles adhere to the rules as specified in Appendix A (Toymods Constitution for the use of Historic Vehicles).
(b) Liaise with NSW RTA to ensure any changes to their Historic Plate Vehicles rules and regulations are implemented in the Toymods usage of such vehicles.
For the purposes of these rules, a casual vacancy in the office of a member of the committee occurs if the member:
(b) ceases to be a member of the association, or
(c) becomes an insolvent under administration within the meaning of the Corporations Law, or
(d) resigns office by notice in writing given to the secretary, or
(e) is removed from office under rule 24, or
(f) becomes a mentally incapacitated person, or
(g) is absent without the consent of the committee from all meetings of the committee held during a period of 3 months.
(1) The association in general meeting may by resolution remove any member of the committee from the office of member before the expiration of the member's term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the member so removed.
(2) If a member of the committee to whom a proposed resolution referred to in clause (1) relates makes representations in writing to the secretary or president (not exceeding a reasonable length) and requests that the representation be notified to the members of the association, the secretary or the president may send a copy of the representations to each member of the association or, if the representations are not so sent, the member is entitled to require that the representations be read out at the meeting at which the resolution is considered.
(1) The committee must meet at least 3 times in each period of 12 months at such place and time as the committee may determine.
(2) Additional meetings of the committee may be convened by the president or by any member of the committee.
(3) Oral or written notice of a meeting of the committee must be given by the secretary to each member of the committee at least 48 hours (or such other period as may be unanimously agreed on by the members of the committee) before the time appointed for the holding of the meeting.
(4) Notice of a meeting given under clause (3) must specify the general nature of the business to be transacted at the meeting and no business other than that business is to be transacted at the meeting, except business which the committee members present at the meeting unanimously agree to treat as urgent business.
(5) Any 5 members of the committee constitute a quorum for the transaction of the business of a meeting of the committee.
(6) No business is to be transacted by the committee unless a quorum is present and if, within half an hour of the time appointed for the meeting, a quorum is not present, the meeting is to stand adjourned to the following week.
(7) If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the meeting is to be dissolved.
(8) At a meeting of the committee:
(a) the president or, in the president's absence, the vice-president is to preside, or
(b) if the president and the vice-president are absent or unwilling to act, such one of the remaining members of the committee as may be chosen by the members present at the meeting is to preside,
(c) Non attending committee members shall be notified within 7 days of all decisions made at committee meetings.
(1) The committee may, by instrument in writing, delegate to one or more sub-committees (consisting of such member or members of the association as the committee thinks fit) the exercise of such of the functions of the committee as are specified in the instrument, other than:
(a) this power of delegation, and
(b) a function which is a duty imposed on the committee by the Act or by any other law.
(2) A function the exercise of which has been delegated to a sub-committee under this rule may, while the delegation remains unrevoked, be exercised from time to time by the sub-committee in accordance with the terms of the delegation.
(3) A delegation under this section may be made subject to such conditions or limitations as to the exercise of any function, or as to time or circumstances, as may be specified in the instrument of delegation.
(4) Despite any delegation under this rule, the committee may continue to exercise any function delegated.
(5) Any act or thing done or suffered by a sub-committee acting in the exercise of a delegation under this rule has the same force and effect as it would have if it had been done or suffered by the committee.
(6) The committee may, by instrument in writing, revoke wholly or in part any delegation under this rule.
(7) A sub-committee may meet and adjourn, as it thinks proper.
(1) Questions arising at a meeting of the committee or of any sub-committee appointed by the committee are to be determined by a majority of the votes of members of the committee or sub-committee present at the meeting.
(2) Each member present at a meeting of the committee or of any sub-committee appointed by the committee (including the person presiding at the meeting) is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.
(3) Subject to rule 25(5), the committee may act despite any vacancy on the committee.
(4) Any act or thing done or suffered, or purporting to have been done or suffered, by the committee or by a sub-committee appointed by the committee, is valid and effectual despite any defect that may afterwards be discovered in the appointment or qualification of any member of the committee or sub-committee.
(1) With the exception of the first annual general meeting of the association, the association must, at least once in each calendar year and within the period of 6 months after the expiration of each financial year of the association, convene an annual general meeting of its members.
(2) The association must hold its first annual general meeting:
(a) within the period of 18 months after its incorporation under the Act, and
(b) within the period of 6 months after the expiration of the first financial year of the association.
(3) Clauses (1) and (2) have effect subject to any extension or permission granted by the Director-General under section 26(3) of the Act.
(1) The annual general meeting of the association is, subject to the Act and to rule 28, to be convened on such date and at such place and time as the committee thinks fit.
(2) In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting is to include the following:
(a) to confirm the minutes of the last preceding annual general meeting and of any special general meeting held since that meeting,
(b) to receive from the committee reports on the activities of the association during the last preceding financial year,
(c) to elect office-bearers of the association and ordinary members of the committee,
(d) to receive and consider the statement which is required to be submitted to members under section 26(6) of the Act.
(3) An annual general meeting must be specified as such in the notice convening it.
(1) The committee may, whenever it thinks fit, convene a special general meeting of the association.
(2) The committee must, on the requisition in writing of at least 5 per cent of the total number of members, convene a special general meeting of the association.
(3) A requisition of members for a special general meeting:
(a) must state the purpose or purposes of the meeting, and
(b) must be signed by the members making the requisition, and
(c) must be lodged with the secretary, and
(d) may consist of several documents in a similar form, each signed by one or more of the members making the requisition.
(4) If the committee fails to convene a special general meeting to be held within 1 month after that date on which a requisition of members for the meeting is lodged with the secretary, any one or more of the members who made the requisition may convene a special general meeting to be held not later than 3 months after that date.
(5) A special general meeting convened by a member or members as referred to in clause (4) must be convened as nearly as is practicable in the same manner as general meetings are convened by the committee and any member who consequently incurs expenses is entitled to be reimbursed by the association for any expense so incurred.
(1) Except if the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 14 days before the date fixed for the holding of the general meeting, give a notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.
(2) If the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 21 days before the date fixed for the holding of the general meeting, cause notice to be given to each member specifying, in addition to the matter required under clause (1), the intention to propose the resolution as a special resolution.
(3) No business other than that specified in the notice convening a general meeting is to be transacted at the meeting except, in the case of an annual general meeting, business which may be transacted under rule 29(2).
(4) A member desiring to bring any business before a general meeting may give notice in writing of that business to the secretary who must include that business in the next notice calling a general meeting given after receipt of the notice from the member.
(1) No item of business is to be transacted at a general meeting unless a quorum of members entitled under these rules to vote is present during the time the meeting is considering that item.
(2) Ten members present in person (being members entitled under these rules to vote at a general meeting) constitute a quorum for the transaction of the business of a general meeting.
(3) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting:
(a) if convened on the requisition of members, is to be dissolved,
(b) in any other case, is to stand adjourned to the same day in the following week at the same time and (unless another place is specified at the time of the adjournment by the person presiding at the meeting or communicated by written notice to members given before the day to which the meeting is adjourned) at the same place.
(4) If at the adjourned meeting a quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present (being at least 5) is to constitute a quorum.
(1) The president or, in the president's absence, the vice-president, is to preside as chairperson at each general meeting of the association.
(2) If the president and the vice-president are absent, the committee must elect one of the committee to preside as chairperson at the meeting.
(1) The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of members present at the meeting, adjourn the meeting from time to time and place to place, but no business is to be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.
(2) If a general meeting is adjourned for 14 days or more, the secretary must give written or oral notice of the adjourned meeting to each member of the association stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.
(3) Except as provided in clauses (1) and (2), notice of an adjournment of a general meeting or of the business to be transacted at an adjourned meeting is not required to be given.
(1) A question arising at a general meeting of the association is to be determined on a show of hands and, unless before or on the declaration of the show of hands a poll is demanded, a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, or an entry to that effect in the minute book of the association, is evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that resolution.
(2) At a general meeting of the association, a poll may be demanded by the chairperson or by at least 5 members present in person or by proxy at the meeting.
(3) If a poll is demanded at a general meeting, the poll must be taken;
(a) immediately in the case of a poll which relates to the election of the chairperson of the meeting or to the question of an adjournment, or
(b) in any other case, in such manner and at such time before the close of the meeting as the chairperson directs,
and the resolution of the poll on the matter is taken to be the resolution of the meeting on that matter.
A resolution of the association is a special resolution:
(a) if it is passed by a majority which comprises at least three-quarters of such members of the association as, being entitled under these rules so to do, vote in person or by proxy at a general meeting of which at least 21 days' written notice specifying the intention to propose the resolution as a special resolution was given in accordance with these rules, or
(b) where it is made to appear to the Director General that it is not practicable for the resolution to be passed in the manner specified in paragraph (a) if the resolution is passed in a manner specified by the Director-General.
(1) On any question arising at a general meeting of the association a member has one vote only.
(2) All votes must be given personally or by proxy but no member may hold more than 5 proxies.
(3) In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.
(4) A member or proxy is not entitled to vote at any general meeting of the association unless all money due and payable by the member or proxy to the association has been paid, other than the amount of the annual subscription payable in respect of the then current year.
(1) Each member is to be entitled to appoint another member as proxy by notice given to the secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.
(2) The notice appointing the proxy is to be in the form set out in Appendix 2 to these rules.
(1) All vehicles must be a minimum of 30 years old; the onus of proof of age shall be with the applicant. However, the final arbitrator shall be the Toymods Club Board.
(2) Vehicle must be a Toyota chassis and must have a Toyota engine.
(3) Vehicle must be displayed at ToyotaFest, which is the annual showcase for the Toymods Car Club.
(4) Applicants must be financial members of the Toymods Car Club.
(5) Applicant must pay a book keeping/registrar fee of $10 per annum, per plate.
(6) All applicants shall be handed a copy of the "Toymods Constitution for the use of Historic Vehicles". Applicants shall read and sign the form attached, indicating that they fully understand their responsibilities and agree to abide with this Constitution before being legible for historic plates.
(1) Historic vehicles shall only be used for Toymods Car Club events, except as set out in Part 3 – Servicing of Club vehicles.
(2) Toymods Car Club events shall be:-
(a) Events as set out in the Toymods Car Club events calendar
(b) Events conducted by the Council of Heritage Motor Clubs or affiliated Car Clubs to which an official written invitation has been received by the Toymods Car Club.
(c) Events conducted by the NSW Automotive Museum Association to which an official written invitation has been received by the Toymods Car Club.
(d) Events conducted by other registered car clubs to which an official written invitation has been received by the Toymods Car Club.
Please note that all movements of historic Toymods Car Club vehicles must be recorded in the official minutes or a day book held by the Toymods Car Club Plates Registrar.
Journeys necessary for the servicing of the road testing of historic vehicles may go to the notified garaging place of the said vehicle by the shortest possible route and are permitted at any time, but the movement of the vehicle must be recorded.
(1) Any longer runs necessary for the servicing of historic vehicles may only be made after receiving permission from the Toymods Car Club Plates Registrar or, in their absence from the President, Vice-President, Secretary or Treasurer. This permission must be properly recorded in the Toymods Car Club records by the person approving the movement, with full details of time, place and reason.
(2) Service runs for road testing a vehicle after extensive work must go to the nearest point of garaging. Permission to be obtained as above, in Part 3 section a).
(3) All movements must be recorded in the official historic vehicle registry held by the Toymods Car Club Plates registrar.
(1) All enquiries must be directed to the Toymods Car Club Plates Registrar. Individual approaches to the Roads and Traffic Authority are not permitted.
(2) Historic number plates are issued to a member of the Toymods Car Club and are not transferable either to another vehicle or person in the event of the vehicle being sold.
(3) Plates must be immediately returned to the Roads and Traffic Authority:-
(a) In the event of the sale of the vehicle on which they are issued
(b) Upon the member's resignation from the Toymods Car Club
(c) Upon a member's failure to remain a financial member within the meaning of the constitution of the Toymods Car Club, or on failure to pay the annual registrar book-keeping fee, or any levy that may be constitutionally approved by a duly constituted Toymods Car Club meeting.
(d) At the directive of a Toymods Car Club Board decision.
(e) Failure to display the vehicle at the Toymods Car Club annual Toyotafest event.
The Toymods Car Club membership, for historic vehicles, is granted in the belief that the member's prime intended use is for Toymods Car Club outings. The Toymods Car Club Board retains the right to reconsider eligibility for issue or renewal, should this cease to be the case, or if the vehicle does not attend Toymods Car Club outings during the year without good cause, except Toyotafest where it is mandatory to have your historic vehicle on display.
(1) All historic plated vehicles must undergo an annual inspection by an authorised RTA inspection station.
(2) Moneys payable for membership shall be paid on or before the annual registration date.
(3) Owner must fax or scan/email the annual pink slip to the Toymods Car Club Plates Registrar.
(4) Chassis, serial, body and engine numbers will form part of the identification of a Historic vehicle. Any change must be notified in writing to the Roads and Traffic Authority and the Toymods Car Club plates registrar.
A minimum insurance cover of Third Party Property Insurance is required. Proof of a cover must be proved to the Toymods Car Club plate registrar. It is strongly recommended that full insurance be obtained. As a policy, full insurance on a Conditional registration vehicle is approximately the same cost as Third Party Property Insurance.
(1) The association must effect and maintain insurance under section 44 of the Act.
(2) In addition to the insurance required under clause (1), the association may effect and maintain other insurance.
(1) The funds of the association are to be derived from entrance fees and annual subscriptions of members, donations and, subject to any resolution passed by the association in general meeting, such other sources as the committee determines.
(2) All money received by the association must be deposited as soon as practicable and without deduction to the credit of the association's bank account.
(3) The association must, as soon as practicable after receiving any money, issue an appropriate receipt.
(1) Subject to any resolution passed by the association in general meeting, the funds of the association are to be used in pursuance of the objects of the association in such manner as the committee determines.
(2) All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by any 2 office-bearers of the association, being members or employees authorised to do so by the committee.
The statement of objects and these rules may be altered, rescinded or added to only by a special resolution of the association.
(1) The common seal of the association must be kept in the custody of the public officer.
(2) The common seal must not be affixed to any instrument except by the authority of the committee and the affixing of the common seal must be attested by the signatures either of 2 members of the committee or of 1 member of the committee and of the public officer or secretary.
Except as otherwise provided by these rules, the public officer must keep in his or her custody or under his or her control all records, books and other documents relating to the association.
The records, books and other documents of the association (excluding personal details of members) must be open to inspection, free of charge, by a member of the association by previous mutual appointment given 48 hours notification.
(1) For the purpose of these rules, a notice may be served on or given to a person:
(a) by delivering it to the person personally, or
(b) by sending it by pre-paid post to the address of the person, or
(c) by sending it by facsimile transmission or some other form of electronic transmission to an address specified by the person for giving or serving the notice.
(2) for the purpose of these rules, a notice is taken, unless the contrary is proved, to have been given or served:
(a) in the case of a notice given or served personally, on the date on which it is received by the addressee, and
(b) in the case of a notice sent by pre-paid post, on the date when it would have been delivered in the ordinary course of post, and
(c) in the case of a notice sent by facsimile transmission or some other form of electronic transmission, on the date it was sent, or if the machine from which the transmission was sent produces a report indicating that the notice was sent on a later date, on that date.
The association's objectives are:
(1) to provide a friendly environment for Toyota owners and enthusiasts to socialise
(2) to help members learn to modify their cars and improve their automotive skills
(3) to provide assistance and knowledge-base for historic Toyota vehicles
TheToyman75
Toymods Vice President Chief Engine Builder
Wow - 7 years. we are due for an update...
Which is coming and being voted on at the AGM this Month.
1971 2T-B Celica TA22 ST.
1973 2T-G Celica TA22, aka "The Unicorn".
1975 2T-G Celica TA27 GT
1976 2T-G Celica TA23, aka "The Colonel".
1985 3F Auto FJ62 Landcruiser
1989 7M-GTE MA70 Supra, aka "The Poopra"
History: Rods Classic Celica Sampler thread.
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