Minutes of the Executive Committee of the Board of Trustees of the
University~of Kentucky,.October 19, 1962.
The Executive Committee of the University of Kentucky met in the
President's Office on the campus of the University at 1:45 p.m., EST, Friday,
October 19, 1962, with the following members present: Dr. Ralph J. Angelucci,
Chairman; Robert H. Hillenmeyer and Dr. H. B. Murray. Absent: Smith
Broadbent, Jr.  Present also for the meeting were Dr. Frank G. Dickey, Pres-
ident of the University and Dr. Frank D. Peterson, Secretary of the Board.
A. Luncheon and Report, Collegeof Medicine.
Members of the Executive Committee had luncheon in the Office of
the President at 12:00 noon. Dr. E. D. Pellegrino, Chairman of the Department
of Medicine of the College of Medicine, had been asked to meet informally with
the Executive Committee at the luncheon. After a delicious luncheon, Dr.
Pellegrino made a report on the Department of Medicine, as to function and
purpose, breaking same down into various sections according to the present
organization of the department. Members thanked Dr. Pellegrino for a very
informative report.
B. Meeting Opened.
At 1:45 p.m., EST, the press and public were invited into the office
of President Dickey and the Chairman of the Executive Committee, Dr. Ralph
J. Angelucci, called the meeting of the Executive Committee to order.
C. ALpproval of Minutes,
Upon motion duly made, seconded and carried, the minutes of the
meeting of the Executive Committee of August 24, 1962, were approved as pub-
lished.
D. Financial Report.
Mr. Peterson, Vice President of Business Administration and Treasurer
of the University, made a report for the three months ended September 30, 1962.
The report contained a balance sheet and related financial statements, presenting
a complete financial picture for all funds of the University. The rep ort having
been mailed to members of the Executive Committee some ten days before the
meeting and members of the Committee having read the report and being advised,
upon motion duly made, seconded and carried, the Financial Report was received
and authorized filed.
E. University PurchasesEAproved.
Mr. Peterson submitted the following information:
President Frank G. Dickey
Dear President Dickey:
From July 1, 1962 through September 30, 1962, the following
requisitions and orders were processed for the purchase of
merchandise, supplies, materials and other items for the use
and benefit of the Univers ity of Kentucky.
S.D. Orders
State Requisitions
Emergencies, State
Job Order Vouchers
Stores Vouchers
Order by Letters
Athletic Orders
Emeergency Purchase Orders
Stores Material Requisitions
Food Storage Orders
Requests for Quotations
Inclusiive
956-1225, 1-490
6,491-7, 500; 7, 515-8, 125;
8,216-9, 108
16, 955-17, 639
1-6, 735
1,Z98-1,803
1,407-1,420; 1-263
The requisitions, emergency requisitions, special orders, vouchers
and other documents are made a part of this letter and are available
to the Board of Trustees for inspection, All purchases have been
made in accordance with approved policy of the Board of Trustees, and
I respectfully request confirmation and approval of the purchases as
listed conforming to the Statutes requiring action by the Board of
Trustees.
Frank D. Peterson
Members of the Committee, being familiar with University purchasing
procedure, upon motion duly made, seconded and carried, concurred in the
recommendation and ratified and approved purchases as requested in the letter
of communication.
F. Deed of Easement for Sanitary Sewer Approved,
Mr. Peterson submitted a Deed of Easement to the City of Lexington
to permit the City to construct a sanitary sewer service at the intersection
of Nicholasville Pike and the entrance to Shawneetown Housing Project.
Mr. Peterson explained that construction of the sanitary sewer would
eliminate the pumping station now on University property in the vicinity of the
intersection covered by this Deed of Easement. He explained that the Universi-
ty had nothing to lose and that construction of the sanitary sewer would be a
benefit both to the University and to the City. He recommended that the Deed
of Easement be granted and authorized executed.
Upon motion duly made, seconded and carried, the recommendation
was concurred in and the Deed of Easement authorized executed on behalf of
the University of Kentucky.
G. Deed of Easement to Kentucky Utilities Comrpany Approved.
Mr. Peterson presented an Easement for an electric power line across
Spindletop Farm, bounded on. the west by Berea Road in Fayette County, to the
property owned by Spindletop Research, Inc. He explained that the Spindletop
Research corporation has requested the Kentucky Utilities Company to establish
a permanent source of power for use in the Spindletop Research Administration
Building. He recalled that Spindletop Research, Inc., owns a tract of 75 acres
of the Spindletop Farm and that the shortest way to acquire power service from
the Kentucky Utilities Company is to cross a strip of land belonging to the
Kentucky Research Foundation and the University of Kentucky. He explained
that the line is for a short distance and will not interfere with any future use
made of the land involved. He recommended that the Easement be granted.
Upon motion duily made, seconded and carried, the request was
concurred in and the Deed of Easement authorized executed.
H. Contract, Coal Testin Program, Approved.
Mr. Peterson submitted an Agreement with the Department of Finance,
Division of Purchases, Commonwealth of Kentucky, for a coal te:sting program
to be performed by and through the Engineering Experiment Station in the Col-
lege of Engineering. Mr. Peterson stated that this program will give to the
Department of Finance, Division of Purchases a complete analysis of coal
purchased for various agencies and divisions of the Commonwealth through the
Division of Purchases, Department of Finance. The Division of Purchases,
from its appropriated funds, will reimburse the University in the amount of
$4, 000.00 for services rendered from July 1, 1962, through June 30, 1963.
Mr. Peterson further stated that this is a continuation of an existing contract
and recommended its approval and authorization for execution.
Members of the Committee, being advised, on motion duly made,
seconded and carried, approved the contract and authorized same executed on
behalf of the University,
I. Purchase of Kentucky Seed Stocks, Inc.
Mr. Peterson submitted recommendation for the purchase of all of
the assets of every kind and description of the Kentucky Seed Stocks, Inc., 744
Press Avenue, Lexington, Ky. He reported that the Kentucky Seed Stocks,
Inc., was a private corporation operated in cooperation with the Agricultural
Experiment Station, under laws of the Commonwealth of Kentucky, He stated
that the Kentucky Seed Stocks, Inc., had for a number of years, developed
and furnished to the Agricultural Experiment Station and to the public foundation
seed stocks, essential to various programs of research of the Agricultural
Experiment Station, He stated that the corporation had, for a number of years,
been profitable but in recent years had found it difficult to operate upon its own
income. He reported that the Board of Directors of the Kentucky Seed Stocks,
Inc., had unanimously voted to sell to and deed to the University of Kentucky
for use by the Agricultural Experiment Station all of its assets, including real
property at 744 Press Avenue, seed inventory and equipment for the sum of
$19, 000. 00. Dean William A. Seay estimated the total assets of the Corpora-
tion at the present time to be worth approximately $90, 000. 00. Dean Seay and
President Dickey joined in the recommendation to acquire the property, in-
ventory and equipment of the Corporation.
Mr. Peterson explained that the Experiment Statiso had Certain restricted
funds that could be made available for the purchase "of  property. He further
advised that it would be necessary for the Agricultural Experiment Station to
activate its own program of research in foundation seed stock, if it did not ac-
quire these assets.
Members of the Committee, being advised, upon motion duly made,
seconded and carried, authorized purchase of the Kentucky Seed Stocks, Inc.,
including all of its assets of every kind and nature, real, personal and mixed,
for the sum of $19, 000.00 and the Vice President, Business Administration,
was authorized and directed to consummate the purchase.
J. Purchase of 458 Clifton Avenue and 678 South Broadway Approved.
Mr. Peterson presented recommendation to purchase 458 Clifton
Avenue, a one-story frame residence on a lot 55' x 256' on the east side and
214. 51 on the west side of said property for the sum of $17, 000. 00. Mr.
Peterson advised that this is equivalent to $1. 31 per square foot of land ac-
quired. He stated that the residence consists of six rooms, one bath, a front
porch and a back porch. He proposed to convert the residence into two three-
room apartments. He further advised that the University had agreed to lease
to the Alpha Gamma Rho and Sigma Chi fraternities a part of this lot when
acquired, provided the fraternities were in a position to pay the purchase price.
President Dickey joined in the recommendation.
Mr. Peterson presented a recommendation for the purchase of 678
South Broadway, the Theodore Kirk property, a rather large tobacco redrying
plant. He stated that this property, by inheritance, now belongs to Louise
,Kirk Headley. It has a front footage on South Broadway of 82 feet and a depth
of 432-a feet. He also advised that the lot has an outlet from Scott Street and
a new warehouse structure thereon. The lot contains approximately one acre
of land and the building contains approximately 58, 000 square feet of floor
space. Mr. Ben H. Story, Jr., SRA, land-use consultant and appraiser,
placed a value of $100, 000 on this property as of March 31, 1962.  Mr.
Peterson advised that he had negotiated for the purchase for $62, 000. 00.
Mr. Peterson further explained that a part of the building facing on
Scott Street would be used for paper storage for the University printing plant
and that the other area would be used for general storage and other purposes
on behalf of the University. He answered questions and members being advised,
upon motion duly made, seconded and carried, the property at 458 Clifton
Avenue was authorized purchased for $17, 000. 00, to be paid for from the Haggin
Fund; and the property at 678 South Broadway was authorized purchased for the
sum of $62, 000. 00, to be paid for from Account 3445, Printing.
K. Su4rplus Property.
Mr. Peterson reported a list of household and dormitory surplus
furnishings belonging to the University, removed from housing projects, dining
halls and departments.  He recommended that the University be authorized to
dispose of this property, which is surplus to needs of the various departments
and to the University, and that the list referred to by this correspondence be
made a part of the minutes by reference and kept in the files of the minutes of
the Board of Trustees.
Upon motion duly made, seconded and carried, the recommendation*
was concurred in and the Vice President, Business Administration, was au-
thorized to dispose of the property by taking bids or by offering the property
for sale by public auction,
L. Injuries.
Mr. Peterson submitted the following list of injuries:
GROUP I - General
1.    Cox, Roy M, - an employee of Maintenance & Operations Division.
Date of accident March 30, 1962.
This accident report, covering two broken fingers, was previously
submitted to the Executive Committee in the July meeting. Addition-
al treatment, not anticipate d, was required, resulting in the following
charge:
Dr. Daxid Stevens, Lexington, Ky. - balance due      $25. 00
2.     Harney, Willard - an employee of Agricultural Experiment Station.
Date of accident June 4, 1962.
Injury to finger on hay baler.
Drs. William K. Massie & David B. Stevens               $15.00
Lexingtonrt, Ky.
3.     Carter, Wmn. H. - an employee of Maintenance & Operations Division.
Date of accident June 11, 1962.
Back injury due to slipping in water spilled on floor, this accident
occurring while working in Cooperstown.
Dr. David Stevens, Lexington, Ky.                       $20. 00
University Hospital                                      30. 00
4.     Taylor, Sherley . an employee of Student Union Commons.
Strained back lifting large pan from oven,
Dr. John S. Sprague, Lexington, Ky.                 $10 00
GROUP II - Accident cases which have received treatment in the Outpatient
Clinic, University Hospital - charges as indicated below being made:
1.    Washington, Eugene - Hospital, Dietetics
Date of accident April 24, 1962.
Cut hand on dish machine.                                 $ 7 50
2,    Smith, Katherine B. - Hospital, Nurse Aide.
Strained back while moving patiert in bed.                $ 4. 00
3.    Staten, Sarah - Hospital, Housekeeping.
Date of accident June 2, 1962,
Cut hand while washing bed.                               $ 7. 50
4.    7Estill, Anna Mae - Food Services, K Lair.
Cut finger on slicer                                      $ 9.25
5.    Hampton, L. V. - Maintenance & Operations.
Date of accident June 27, 196Z.
Deep cut on two fingers caused by window pane breaking.  $10. 50
6.    Washington, Wn. P. - Hospital, Dietetics.
Cut finger on dish machine, Became infected.           $ 9.25
7.    Walker, Richard - Hospital, Nurse Aide,
Date of accident July 3, 1962.
Stool slipped from under him causing him to fall.      $ 9. 25
8.    Inredy, Margit - Pharmacology, Research Assistant.
Detachment of nail from thumb by letter opener.        $ 9. 25
9.    Wysong, Robert - Ag. Exp. Station, Student Laborer.
Date of accident July 11, 1962.
Injury to left hand caused by cylinder cover on thresher.  $39.00
10.    Tipton, George - Ag. Exp. Station, Field Assistant.
Caught finger in moving part of thresher.                  $17. 25
11,    Hill, Thomas - Ag. Exp. Station, Part-time Laborer.
Leg injured in mowing machine.                             $17, 25
12.   Martin, Merritt H. - Anatomy, Mortician.
Scalpel fell from table and struck toe.                   $ 9. 25
13.   Mason, Elizabeth - Biochemistry, Research Assistant.
Glass shattered, lacerating left index finger.         $ 7. 50
14.   Campbell, Mary E. - Anesthesiology, Nurse.
Date of accident August 1, 1962.
Cutting piece of equipment, puncturewound in thumb.    $ 9.25
-45.   Weathers, John - Medical Center M & 0 - Janitorial.
Date of accident August 3, 196Z.
Skinned knuckles while carrying machine, which accidentally
turned on.                                                $17, 25
16.   Wentz, Daniel L. - Purchasing, Inventory Clerk.
Stuck pencil point in hand.                               $ 7, 50
17.   Dunigan, James T. - Hospital, PCS Medical Aide.
Slipped on wet floor and sprained wrist.                  $18. 25
1.   Tribble, Ralph - rood Service, Truck Driver,
Date of accident August 10, 1962.
Splinter from box became imbedded in finger.              $ 7. 50
19.   Adamst, Johnnie - Hospital, Dietetics.
Date of accident, August 11, 1962.
Cut hand while cleaning kitchen equipment                 $ 7. 50
20.   Price, Robert L. - Medical Center, Research Machine Shop
(Student Assistant)
Date of Accident August 13, 1962,
Piece of aluminum in eye.                                 $ 7. 50
21.   Luce, Harvey D. - Ag. Exp. Station, Ag. Aide GS-3.
Cut thumb while notching tobacco stick.                   $17.25
22.   Johnson, Judy - Nursing Services, Registered Nurse.
Contusion and laceration of right heel - pushing bed.   $17 25
23.   Bingham, Agnes - Hospital, Housekeeping.
Bruised ankle while rolling bed.                          $ 8.50
24.   Rosdeutscher, David - Hospital, PCS Medical Aide.
Syringe broke in hand) lacerating finger.                 $11. 00
25.   Jackson, Price - Hospital, Housekeeping.
Deep gash on finger caused by metal edge of cabinet.  $ 9. 25
26.   May, Paul - Maintenance & Operations, Electric Shop.
Stepped on nail while working in K-Lair.                  $ 9. 25
27.   Cline, Linzie C. - Maintenance & Operations, Carpenter Shop.
Cut finger nail loose while cutting concrete.          $15. 50
Z8,   Catlett, Craig - Mechanical Engr., Laboratory Supervisor.
Date of accident September 5, 1962.
While repairing steam line wrench fell on foot, fracturing
toe.                                                     $17. S0
Mr. Peterson called attention of the members of the Executive Com-
mittee to the increase in the number of injuries reported. He recommended
that these claims be paid, with the expressed understanding that the t3niversity
does not admit negligence or liability in connection with each one of these
injuries.
Upon motion duly made, seconded and carried, the claims were
authorized paid, with the expressed understanding that the University does not
admit negligence or liability in connection with each one of the injuries and
claim s.
M. Budget Transfers.
President Dickey presented recommendation for transfer from the
unappropriated surplus of the General University Budget of the sum of
$Z, 030. 80 to Account 1570-2, University Computing Center.
was concurred in and the necessary budget adjustment authorized.
N, Free Fee Scholarship Granted.
President Dickey reported request from the Committee on Foreign
Students that Mr. ELun Sul Lee, Korea, be named the recipient of a free fee
scholarship for the academic year 1962-63.
was concurred in.
0, Mrs. Eldon Smith Employed--Nepotism Rule Waived.
President Dickey reported a recommendation from Dean C. C. Carpenter,
College of Commerce, to waive the nepotism rule and employ Mrs. Martha
Smith in the Bureau of Business Research on a part-time basis for the balance
of the current fiscal year. He explained that she is the wife of Associate Pro-
fessor Eldon Smith, Mrs, Smith has previously worked in the Bureau and is
uniquely prepared by experience and training to take part-time work on a
research project being done under contract with the Kentucky Department of
was concurred in and Mrs. Smith authorized employed.
P. Alice Higgins Empl=yed--Nepotism Rule Waived.
President Dickey submitted a recommendation of Dr. W. R. Willard
that Miss Alice Higgins be employed as Associate Professor of Nursing, effective
November 1l 1962, She has had excellent preparation in the field of medical-
surgical nursing and has made extensive progiess toward the doctor's degree in
nursing education, Miss Higgins has a sister employed at the University.
President Dickey advised that Dr. Willard feels that Miss Alice Higgins'
training and experience are such that we are very fortunate in attracting her to
Kentucky, He recommended that the request be granted and advised that the
sisters would not be working together in Lexington,
On motion duly made, seconded and carried, the Nepotism Rule was
waived and Miss Alice Higgins was authorized employed.
Q. Cooperative Relationship Established for Basic Science Departments.
President Dickey read a communication from Dr.- W. R. Willard,
Vice President, Medical Center, recommending a cooperative relationship for
the Basic Science Department in two colleges,
Subject:   Relationship of the College of Medicine Basic
Science Department to the College of Dentistry.
You may recall my brief memorandum to you dated May 21, 1962
concerning the organizational and functional relationships of the
basic science departments of the College of Medicine to the College
of Dentistry. In the mrneorandurm I recommended that the Board
of Trustees approve the establishment of a Department of Anatomy
in the College of Dentistry and that all faculty members of the De-
partment of Anatomy in the College of Medicine be appointed to the
Department of Anatomy in the College of Dentistry.  This was in
accordance with a plan anticipated to cover eventually all the
basic science departments. My recommendation was submitted
with the support of Dean Morris and with the concurrence of the
chairmen of our basic science departments,
According to a memorandum from you dated July 13, you did
not feel it advisable to approve the recommendation which I made.
I believe you felt that it rmight lead to an undesirable duplication of
basic science departments in the Colleges of Medicine and Dentistry.
Apparently I did not explain to you clearly the rationale behind this
proposal and its method of implementation and as a result you had
understa ndable misgivings about it. Therefore, Dean Morris and
I followed the suggestion in your memorandum and discussed the
proposal with Dr. A. D. Albright.  I believe that I am correct in
saying that he considers this proposal to be a reasonable approach
to a complex problem.  Upon his suggestion, I am resubmitting it
by means of this memorandum which contains a more adequate ex-
planation. Alfter considering this memorandum, you may wish to
discuss this matter directly with Dr. Albright.
Our proposal is not intended to be a means for creating duplicating
or competing departments in the College of Dentistry and the College
of Medicine. Neither Dean Morris nor I favor such a development
and in fact, Dean Morris is convinced that its occurrence would not
be in the best interests of the College of Dentistry. Certainly the
basic science departments of the College of Medicine would op-
pose such a development. In fact, our proposal is intended to
prevent the creation of duplicating and competing departments.
There is need for a defined relationship of the basic science
departments in the College of Medicine with the College of
Dentistry. Dean Morris and the College of Dentistry obviously
need basic science instruction, and if the dental program is to
develop as it should, the basic science departments must be
responsive to the needs of the College of Dentistry and be interest-
ed and involved in its affairs,  A majority of dental schools have
a serious problem with the basic science. Either they have
separate basic science departments which usually are not strong
and cannot compete successfully with the College of Medicine
departments, or else they are completely dependent upon medical
school departments over which they exercise no control and which
exhibit little interest or concern for the dental school and its
Our objective is to provide an organizational framework with
defined responsibilities and relationships which will facilitate the
cooperative relationships and program integration which we desire.
Although appropriate attitudes and good inter-ersonal relationships
are essential for success, a sound organizational framework should
facilitate our objectives.
The primary elements of our proposal are these:
1. There would be single basic science departments for respective
areas such as anatomy in the Medical Center which would serve both
the College of Medicine and the College of Dentistry and such other
Medical Center programs as were appropriate.  Obviously these
departments would have other responsibilities not relevant to these
considerations such as that for the graduate program. The depart-
ments would be listed as departments of both the College of Medicine
and the College of Dentistry in catalogs and other publications as
2. There would be only one department chairman and he would be
responsible for the conduct of his department to the Dean of the
College of Dentistry in the program of dental education and to the Dean
of the College of Medicine for the program  of medical education. If
he wished to delegate the responsibility for his departmental program
in dental education to anl associate in his department, he could do this
with the concurrence of the Dean of the College of Dentistry.
3. A serious effort would be made and is being made to recruit
for each basic science department one or more faculty members who
were competent in the basic science discipline and were primarily
interested and oriented in dental students and dental education.
Already we have made a few such appointments. Related to this,
there would be joint appointments in both the College of Medicine
and the College of Dentistry for some or all faculty members of
the basic science departments concerned. Probably most faculty
members of the basic science departments would have such joint
appointments because most of the department chairmen see all
of the members of their department participating in the teaching
programs of both colleges, although there will be situations where
an appointment in orly one college would be appropriate.
4. The basic science departments would have representation
upon the Faculty Council and appropriate committees of the College
of Dentistry, thus being intimately and appropriately involved in
the development of program and educational policy within the
the College of Dentistry.
5. Collaborative research activities between the Colleges of
Medicine and Dentistry would be fostered in the basic science
departments when possible and appropriate.
6. As program develops and we can calculate a proper basis
for the allocation of costs of the basic science departments to the
Colleges of Dentistry and Medicine, we would budget the appropriate
amount in each of the colleges. After the budgets were approved,
we would transfer from the College of Dentistry to the accounts
of the basic science departments the budgeted sums, This would
permit the department chairmen to administer their departments
with a unified budget. However, by means of this technique each
department chairman would be forced to justify part of his budget
to the Dean of the College of Dentistry which would give the Dean
an influential voice in the affairs of the department and would help
to insure his needs being met satisfactorily. Likewise, the chair-
man of each basic science department would deal with the Dean of
the College of Dentistry when budgetary matters involving that
college arose during the course of the year. Any disagreements
or major policy issues which occurred would be resolved in
conference with the Vice President of the Medical Center.
7. The departments which we propose recognizing in both the
College of Dentistry and the College of Medicine are as follows
Anatomy, Biochemistry, Physiology, Pharmacology and Behavioral
Science.  There may be others at some later date when our develop-
ment has proceeded further.
8. The implementation of this proposal would be gradual and would
occur concurrently with the development of functional program rela-
tionships, At the moment, working relationships with the Department
of Anatomy are harmonious and the farthest advanced, and we
are prepared to implement this proposal for that department.
It would be implemented for other departments at a later date.
It would simplify matters, however, to obtain approval for this
proposal for all of the departments listed above so that we were
not forced with the necessity of returning to the Board of Trustees
for action each time we were ready to move with a department.
If you have questions about this matter, I would be glad to
discuss it with you. I recognize that we are dealing with some
complex issues of organization in a large institution for which
there are perhaps no perfect answers, We feel that this proposal
among possible alternates, is best suited to our situation and that
it gives reasonable promise of achieving the objectives desired,
(Signed)         WRW
President Dickey discussed the philosophy of departmental unity and
concurred in the recommendation.
R. Consultant Services of Faculty Members Approved.
President Dickey advised that Dean William A, Seay recommended that
Professor John B. Roberts, of the Department of Agricultural Economics, be
allowed to serve as consultant to the legal firm of Brown and Alagia, in Louis-
ville. He estimated that the time involved would be about two days per month
andwouildbe scheduled so as not to interfere with the performance of Professor
Roberts' duties at the University. The stipend would be at the rate of $75. 00
per day for the time used during the year.
President Dickey presented a recommendation of Dean William A.
SeH to permit Dr. George A. Hillery, Jr., to serve as consultant to one or
more firms in connection with population estimates and projections.  He stated
that the consulting work would be of a temporary nature and the compensation
would not exceed $300. 00,  The work would be so scheduled as not to interfere
with Dr. Hillery's duties at the University.
President Dickey reported a recommendation of Dr. W. R. W-illard
to permit Dr. H. A. Gordon, Professor of Pharmacology, to accept a position
as guest professor in bio