We are very delighted that you have shown interest in our enterprise. Data protection is of a particularly high priority for the management of the note2self.de. The use of the Internet pages and the App of note2self.de is possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website or app, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the note2self.de. By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.
As the controller, note2self.de has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.
The data protection declaration of note2self.de is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.
The website note2self.de collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.
When using these general data and information, note2self.de does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the note2self.de analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.
The app Note To Self Mail of note2self.de does use third party services that may collect information used to identify you and to help us make the service even better. We use those services, to get information about crash reports and performance problems of the app.
The app Note To Self Mail of note2self.de requires some information (hostname, ports, login information) to create a connection to a custom email service and to send the notes. Those information are stored inside the app and they are not send to any third party services or servers. All sensitive information (like passwords, tokens, etc.) are stored encrypted inside the keychain of the iOS system. This makes sure that no other service or app can access this data.
The app uses a direct connection to the selected email provider (SMTP or Gmail) to send the notes. The connection data is not send to any third party services in between.
In previous app versions, it was possible to use a Note To Self server to send the notes. This feature has been removed due to performance and security reasons. For this feature, a Note To Self server and a third party email service (Sendmail) is used to send the notes. This allows sending without addtional settings, but it also makes the app less reliable, as it depends on those servers.
The website note2self.de contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address).
The app Note To Self Mail of the note2self.de enables a quick electronic contact to our enterprise, as well as direct communication with us, by providing an integrated contact form.
If a data subject contacts the controller by e-mail or the contact form of the app, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the note2self.de, he or she may, at any time, contact any employee of the controller. An employee of note2self.de shall promptly ensure that the erasure request is complied with immediately.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employees of the note2self.de will arrange the necessary measures in individual cases.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the note2self.de, he or she may at any time contact any employee of the controller. The employee of the note2self.de will arrange the restriction of the processing.
In order to assert the right to data portability, the data subject may at any time contact any employee of the note2self.de.
The note2self.de shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If the note2self.de processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the note2self.de to the processing for direct marketing purposes, the note2self.de will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the note2self.de for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of the note2self.de. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, the note2self.de shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the note2self.de.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of the note2self.de.