The name of the organization shall be: The Barry University Alumni Association – Law School Chapter ("Chapter"), with the principal place of business Orlando, County of Orange, State of Florida.
The purpose of this Chapter is to promote the interests of Barry University Dwayne O. Andreas School of Law (hereinafter, the "Law School"), to engage alumni and establish mutually beneficial relations between the Law School and its alumni, and to help support the Law School for scholarships or any general need of the University.
To promote the continued academic and professional development of the Law School alumni, students, and faculty.
The Chapter shall be subject to the policies of and general supervision of the Board of Directors of Barry University Alumni Association and the Dean of the School of Law.
b) All active and emeritus members of the faculty of the Law School, any person who received an honorary degree from the Law School and all administrative officers of the Law School are honorary members of the Chapter.
Only those who have received a J.D. degree from Barry University of Orlando School of Law or from Barry University Dwayne O. Andreas School of Law may vote.
The Executive Board shall endeavor to protect the name of Barry University Alumni Association – Law School Chapter from misuse and shall take all action which may be deemed advisable to that end.
The Chapter membership list is for the use of the Chapter only and cannot be used for promotion of any activity unrelated to the Chapter. It shall not be used for personal gain or made available for commercial or solicitation purposes.
All members are encouraged to participate in the Annual Fund.
The officers of the Chapter shall consist of a President, President-Elect, Secretary, Director of External Affairs, and Immediate Past-President. (Collectively, "Executive Board").
Elections shall be held annually.
The President is the chief executive of the Chapter. The President shall appoint all committees; appoint representatives and delegate responsibilities not otherwise provided for or ordered by the Chapter; coordinate the activities of all committees and serve as an ex-officio member of all committees; serve as the official representative of the Chapter or delegate an official representative as necessary and appropriate; ensure that the programs and policies of the Chapter are carried out; call special meetings of the Chapter; preside at all meetings of the Chapter, announcing the business before the Chapter in its proper order and the result of each vote. In the event of any tie vote, the vote of the President shall determine the outcome.
The President-Elect shall have all the duties and powers of the presidency in the absence of the President, shall assist in additional duties as directed by the President, and shall serve as the chairperson of the Social Events and Outreach Committee.
The Secretary shall keep accurate records of all proceedings of the Chapter; carefully preserve all official records and documents, including minutes at every meeting designated in Article I ("Meeting Minutes"); keep the Constitution and By-Laws, amendments and resolutions in good order and up to date; check for duplication and conflict among the same; conduct and maintain accurate records of the official correspondence of the Chapter; notify each Member of meetings; maintain the official Membership list of the Chapter for this purpose; and shall serve as the chairperson of the Communications Committee. The Office of Institutional Advancement shall keep a complete copy of all records, furnished by the Secretary on an ongoing basis, and shall assist with meeting notification.
The Director of External Affairs shall serve as a representative of the Chapter for purposes of financial donations and sponsorships of events; maintain records and copies of all donations and sponsorships made; actively seek strategic partners for sponsorships and donations; shall act as the liaison to and communicate with the voluntary bar associations; shall serve as the chairperson of the CLE Committee.
The Executive Board shall have the authority to establish guidelines and standards of performance for all officers. No member shall be eligible to serve as an Officer or a member of the Executive Board if he or she holds any personal or professional interest which conflicts with an interest of the Law School or the University or represents any interest adverse to the interests of the Law School or the University.
The membership may, by two-thirds (2/3) vote, overrule any vote by the President or the Executive Board.
Each member of the Executive Board must provide an e-mail address and a cell phone number to the Secretary for participation in voting, and for use in all other Chapter business.
The Executive Board shall consist of all Officers of the Executive Board, as stipulated in Article II, Section 1; and up to four (4) members appointed by the President.
The President may appoint four (4) members to serve on the Executive Board for the duration of the President's elected term of office with majority approval of the Executive Board.
The Chapter shall meet three times annually and/or under such provisions as set forth in the By-Laws.
No part of the activities of Chapter shall be the carrying on of propaganda or otherwise attempting to influence legislation. The Chapter shall not participate in, nor intervene in, any political campaign on behalf of or in opposition to any candidate for public office, including but not limited to the distribution of statements or campaign materials. However, the Chapter may provide the name of a member who is a candidate for public office, with the proviso that the announcement is not an endorsement and it shall not be construed as an endorsement or support of Barry University, Barry University Dwayne O. Andreas School of Law, or the Chapter.
These articles may be amended at any meeting of the Chapter by two-thirds (2/3) majority of the membership present who have the right to vote as set forth above in Article 3, Section 1.
The Chapter may be dissolved by two-third (2/3) of the votes cast by members in good standing. Upon dissolution, the assets of the Chapter shall be conveyed to Barry University School of Law through a scholarship fund of the Executive Board's choice. In no event shall all or any part of the assets or income of the Chapter inure to the benefits of the members.
Regular Meetings: The Executive Board shall hold regular meetings at a time and place determined by the Executive Board. Attendance by members may be restricted by the Executive Board; all Regular Meetings are open to the entire Membership.
There is no notice requirement for Regular Meetings.
Election Meeting: A November meeting of the Chapter shall be held in the Orlando area for the announcement of candidates seeking election and for the transaction of business. The slate of candidates for election must be submitted to the Office of Institutional Advancement at least fourteen (14) calendar days prior to the scheduled meeting date for consultation and approval.
Special Meetings: A special meeting of the Chapter may be called by a majority of the Officers, by the Executive Board, or by the Board of Directors of the Barry University Alumni Association. Such a request shall be in writing and shall state the time, place, and purpose of the meeting. No other business shall be transacted.
Notice: Notice of time and place of all election and special meetings shall be emailed by the Office of Institutional Advancement at the Law School or a designee thereof, or shall be published in any appropriate publication with general circulation to the members. Such notification shall be mailed not less than ten (10) calendar days prior to said meeting.
Quorum: Those members present at any meeting of the Chapter or of the Executive Board shall constitute a quorum.
Voting: All questions at all meetings shall be determined by a majority vote of the members present.
Any member may request Meeting Minutes for any Regular, Election, or Special Meeting, by requesting in writing to the Secretary of the Executive Board. The Secretary, upon written request, shall have ten (10) business days to provide the Meeting Minutes.
Designation: The officers of this Chapter shall be the Immediate Past-President, President, President-Elect, Secretary, and Director of External Affairs.
Qualifications: Each officer must be a member of the Barry University Alumni Association – Law School Chapter. Each Officer must meet the requirements set forth in Article IV, Section 1 of the Constitution of the Law School Chapter.
At any time, the Dean of the Law School, in consultation with the Barry University Alumni Association Board of Directors, may remove any Officer or Executive Board member for any one of the following reasons: (i) failure to attend three(3) Executive Board meetings without good cause shown within fifteen (15) calendar days of the third absence, (ii) conduct which is unbecoming a member of the Law School Chapter or which bears adversely upon the Chapter or on Barry Law School, or (iii) failure to fulfill the duties and responsibilities of his or her position.
Election: Immediately following the November meeting, there shall be an election to elect officer of the ensuing year.
The election shall be held at the Barry University School of Law Campus in Orlando, Florida. The Secretary shall publish, through e-mail and any other communication means, the candidates for each position. The Secretary may provide an electronic means for submitting votes for those Members not attending the in-person election, so long as a safe and secure means of electronic voting has been approved by the Executive Board.
No Member shall vote more than once. No proxy voting shall be allowed.
The Secretary and President shall collect and tally the votes for each Officer position. In the event of a tie, the Executive Board will determine the winner by a majority vote of Executive Board members in attendance at the election meeting; provided, however, that any candidate who is also a member of the Executive Board shall abstain for voting. If this results in a tie, the President shall cast a second deciding vote, unless the President is also a candidate, then a second majority vote by the Members shall be held.
The President shall announce the results of the election at the conclusion of the vote, and in an e-mail and any other communication means, within five (5) business days of the election.
Term of Office: Each officer shall be elected for a term of one year, and shall hold office until their successor is duly elected.
Vacancies: When any Board Member position becomes vacant, the Executive Board shall elect a successor to fill the unexpired term.
(e) Shall enforce these Bylaws and perform all the duties incident to the position and office which are required by law.
(f) The current President of the Chapter shall be an ex-officio member of the Barry University Alumni Association Board of Directors. The immediate Past President may be considered for appointment to Barry University Alumni Association Board of Directors.
(g) May spend, and authorize the expenditure of, a sum not to exceed $250 per month without prior approval of the Executive Board, for the benefit of the Chapter or its members for any purpose consistent with the goals and mission of the Chapter with the consultation of the Office of Institutional Advancement and/or Dean's Office.
(c) Shall serve as the chair of the Social Events and Outreach Committees.
(f) Shall work with the Law School administration and staff members to promote Alumni and Chapter achievements and accomplishments, organizing newsletters, and disseminate different information/promotional materials to the Members.
The Immediate Past-President, as a member in good-standing, shall serve as an advisor to the Executive Board and perform other duties as designated by the President.
Number of Committees: there shall be any such additional committees as may be deemed advisable by the Executive Board.
Appointments: The President, with the approval of the Executive Board, shall appoint the chairman of each committee and any other position as needed.
Qualifications: All members in good standing are eligible to serve on a committee. Committee Chairs shall be subject to the same requirements as those for Officers and Executive Board members as stated in Article 3, Section 1 of the Constitution and Article II, Section 2 of these Bylaws.
(1) Social Events Committee: The Social Committee shall be in charge of organizing and managing the monthly happy hours, including soliciting sponsorships. The Social Committee shall be charged with hosting, at minimum, three (3) quarterly events in addition to the happy hours, to include the Annual Stanley Talcott Scholarship fundraising event.
(2) Communications Committee: The Communications Committee shall be charged with creating and maintaining the Barry Law Alumni Directory. The Communications Committee shall be charged with creating content and articles for, and managing the Barry Law publications and social media accounts.
(3) Outreach Committee: The Outreach Committee shall be charged with making recommendations to the Executive Board regarding the Barry Law Alumni Regional Sub-Chapters, including but not limited to the following matters: planning, marketing, and funding regional events; and managing the sub-chapters.
(4) CLE Committee: The CLE Committee shall be charged with developing a CLE program for each calendar year. The CLE Committee shall be charged with securing speakers, locations, and CLE credits. At minimum the CLE Committee shall host two (2) CLE programs throughout the calendar year, and shall advertise each program and make available to the membership via telephone/web conference.
Bylaws: To meet temporary conditions as they arise. Bylaws may be adopted at any Special Meeting of the Chapter.
Amendments: Bylaws may be amended by a two-thirds vote of the members in good standing who are present at any Special Meeting of the Chapter provided that the substance of the proposed amendment had been submitted with notice for the meeting.
Procedure: Robert's Rules of Order govern.
THESE THIRD RESTATED CONSTITUTION AND BYLAWS WERE ADOPTED AND RATIFIED BY THE EXECUTIVE BOARD OF THE BARRY LAW SCHOOL ALUMNI CHAPTER ON JULY 22, 2015.