When you are working with Microsoft Outlook account your profile items notes, messages with attachments, mails, contacts, journals, tasks and calendar entries are stored on server or your system. Those items stored on your local system are saved in your PST named Outlook Data File.
There are a couple of Outlook Data Files employed by Microsoft Outlook called OST and PST. Most of users working on PST files but if you are working with exchange account your mailbox items are generally transferred to Exchange Server and stored on the Server.
Distinctions between Outlook Data Files are follows:
Personal Storage Table (PST) is utilized for POP3, IMAP and web based account. When you need to make backup or archives of Exchange accounts on your PC, you have to create extra PST files.
PST files are utilized when you working on Exchange Server and need to work disconnected mode or utilize the default Cached Exchange Mode. This kind of data file is likewise utilized for mail profile that you sonfigure with the Outlook Connector for Outlook.com (previously Hotmail). Offline Data Files (.ost) are consistently duplicates of things that are stored on a mail server and don't need to be backup like Personal Storage Table.
Outlook Data File (.pst)
A PST is an Outlook Data File that kept your mails and different things on your PC. This is general file in which items in Outlook is kept by small associations, industries and home users also. People are generally utilizing an Internet service provider (ISP) to associate with the Internet. The IPS provides multiple mailboxes or profiles. Most of the mail accounts referred to by their POP3 and IMAP an Internet Protocol. Another kind of record is a HTTP or online or web based account that works like IMAP email accounts. Every one of the three record sorts utilizes a PST document.
Your data can similarly be moved to PST file. Since a PST is saved on your PC, it is not subject to mailbox size limits on the mail server. By moving data to a PST document on your PC, you can free up storage aria in the mailbox on your mail server. Outlook can be installed or set up to send new things to a .pst record, yet in the event that you do this, it has a few drawbacks. This incorporates being incapable to work with your account data when you are utilizing Microsoft Outlook Web Access with the Exchange Server email account or when you are functioning on another PC.
Locations of Outlook Data File (PST)
You can save, duplication, and move an information record (other than the document that is utilized as your default conveyance area) to another area on your PC or to a share on the system or set of connections. Be that as it may, you should have folder read/write authorizations to open an Outlook Data File (.pst).
The best technique to access your Outlook Data File is stored is to do the following:
Microsoft Outlook 2010
Open Outlook, Click on tab named File.
Hit Account Settings, and then select Account Settings.
On the Tab of Data Files, hit an entry, and then select Open Folder Location.
In Outlook 2010 your PST files are stored on your System in the DocumentsOutlook Files folder. If you have Windows XP, the this file is generated in the My DocumentsOutlook Files folder
In case you moved up to Outlook 2010 on a PC that already had Outlook data file that were made in previous editions of Microsoft Outlook, these documents are stored in other location in a concealed folder.
Location in Windows 7 and Windows Vista
Location in Windows XP
drive:Documents and SettingsuserLocal SettingsApplication DataMicrosoftOutlook