What is a payroll definition?
A payroll definition is a set of properties that relate information about a payroll run. So, what does that mean? A payroll definition allows you to select and save the employees, company, and report type you wish to use for that specific payroll run.
For instructions on how to set up a payroll definition, visit this article.
Example payroll definitions
A single company with 5 employees:
This is probably the most typical example. To run the same 5 employees every week or twice a month, you would want to create a payroll definition, give it a name, select the company from the company field, check all if you only have 5 profiles, or optionally check each individual employee.
If you have a certain report type or earnings record you would like to print you can select that report from the report field. This is convenient if you are printing 5 pay-stubs and would like to print them all at once.
Multiple companies and many employees:
Perhaps you have several companies and several employees. You can create a payroll definition for each company and add the employees that work at the company.
Hourly & Salary profiles:
You can run hourly and salary employees together at once. If you would rather separate them you can create one payroll definition for hourly and one payroll definition for salary.
One-off payroll definition:
One-off payroll definitions are great if you want to do something once but for many profiles. Bonus checks are a good example. Create a payroll definition and add all employees receiving a bonus.