Methods of task analysis describe tasks as basic, definable, measurable and communicable units of work. Tasks are defined by two characteristics: task dimension and task statement. These two characteristics allow making considered interpretations of actions made by employees. Examples of task dimensions and task statements provide a clear and complete picture of what is being done, how it is being done and why it is being done.
Task statement definition: task statement is considered as the most important element of task analysis process that gives a standardized format to describe actions of an employee. Tasks can be expressed in the format of task statements.
Task dimension definition: task dimension is a set of measures that help estimate performance of employees and do tasks according to schedule. Tasks can be measured in the format of task dimension. Use of task measures significantly contributes to completion of specific work objectives.
To begin with analyzing tasks, you need to consider the mentioned characteristics. Such task management software as VIP Task Manager will help write down task statements and define task dimensions to analyze tasks. The software has Custom Fields functionality to describe and measure tasks. You can specify tasks by notes and comments and create key performance measures.
- Run VIP Task Manager and create a new database in which you will keep tasks and all associated information.
- To write down task statements, open a task, select Notes Tab or Comments Tab and leave some information in the text fields. You can also use Notes Panel and Comments Panel to describe tasks directly from Task List view or Task Tree view of the software.
- To create task dimension, use Custom Fields. This functionality allows setting and applying formulas to task fields to perform calculations in task lists. You can use Custom Fields to create KPIs which will serve as task dimension models.