  Participatory design initiatives, especially within the realm of digital
civics, are often integrated and co-developed with the very citizens and
communities they intend to assist. Digital civics research aims to create
positive social change using a variety of digital technologies. These research
projects commonly adopt various embedded processes, such as commissioning
models \cite{dcitizensproj22}. Despite the adoption of this process within a
range of domains, there isn't currently a framework for best practices and
accountability procedures to ensure we engage with citizens ethically and
ensure the sustainability of our projects. This workshop aims to provide a
space to start collaboratively constructing a dynamic framework of best
practices, laying the groundwork for the future of sustainable embedded
research processes. The overarching goal is to foster discussions and share
insights that contribute to developing effective practices, ensuring the
longevity and impact of participatory digital civics projects.
