Features

Focus on the effect and quality of your report

Flexibility, security and transparency

CtrlPrint's main purpose has always been to make the production of designed
annual reports more effective and efficient. Ever since the start, our mission
has been to increase the flexibility, security and transparency of the annual
report project. Together with our users, we have developed a number of features
that specifically address the challenges that are part of a complex Adobe
InDesign/InCopy publication project with multiple stakeholders and
contributors.

Version Control

Full version control

Each version of the document is listed with a version number, date and
time of creation and the creator's name and comments. Read-only versions
of each document as well as PDF's are also available to download.

Edit only the latest version

Only the latest version of a document can be accessed for editing.

A new document for each saved version

Access to all previous versions with no risk of overwriting.

Simple and secure check-out and check-in system

A document is checked out when downloaded for editing – and no other
users can access it. When the document is checked in (saved to our
server) the latest version becomes accessible to other users.

Only one editor per version

A simple and clear version history with an overview of everyone who has
been involved.

Save your work locally

With the help of the "Save" command in Adobe InCopy your amendments are
saved locally – should you have issues, such as a system crash, your
work will be recoverable.

No accidental deletions

With CtrlPrint you'll never accidentally delete a document, or even a
document version, from our system.

Discrete permissions

Different users can be given permissions to edit text and/or accept
changes in documents.

Accept and reject changes

Changes in text and tables can be accepted or rejected on an individual
level.

Shorter Lead Times

Instant editing capabilities for all project members

Full editing access to text and table content with Adobe InCopy and
CtrlPrint Transfer Manager. Even more control with user specific
permissions.

No waiting for PDFs

You can even set permissions for users to access only PDFs (no
installation required).

Instant access to the latest version of the document (Adobe
Indesign/InCopy and PDF)

Since our solution is cloud based, editors can make changes anywhere at
anytime (with the proper software installed.)

Stop doing twice the work

Making your own amends means you don't need to send them to someone else
to do – which means you don't have to wait to make sure they've been
done correctly.

Own your own corrections

Full access to edit text and table content in Adobe InCopy allows for
more flexibility. Coupled with CtrlPrint's automatic version control you
minimise the risk for incorrect content.

Export to Word capabilities available

With our extra feature Export to Word you can extract content from an
Adobe InDesign document and save it in a Word compatible file.

Offline editing

Because the file has been downloaded locally, you can edit your document
offline while you're in transit or without an internet connection. You
simply reconnect to the internet to upload your work or to download
another document.

Multiple people working with multiple chapters

Dividing a document into multiple files allows multiple users to edit
simulaltaneously and cuts down on lead times and waiting.

Changes are tracked in the file and in PDFs

All text changes are tracked when your document is in CtrlPrint. These
changes can be viewed in the document and in the PDFs. Information on
who and when changes were made can be viewed (displayed as sticky notes
in PDFs.)

Be notified when a document becomes available

You can select to be notified by email when a document has been
checked-in to the system again.

Don't worry about text frame assignments within Adobe InCopy

CtrlPrint makes sure that all text frames are editable. No worrying
about setting individual assignments for each text frame.

Create PDFs of sections or the whole document

Compile the latest versions of PDFs for the portions you need or of the
whole document.

Set tasks for the artworkers

Use the CtrlPrint server to set tasks for the artworkers when you need
changes made to the layout

Filter changes for faster proofing

Filter the changes made in the document by date and user. PDFs can then
be exported locally with these changes marked.

Transparency

Who accessed which document?

Find out which users have accessed which versions of a document.

Who created which version?

See which user created which version of each document.

Full version control

All versions are listed with version number, creation date and time as
well as username. Access different PDFs, read only documents, and
comments for each version.

Track changes in document with filtering options

All changes listed by username, date and time as well as page number.
Deleted text is stored allowing you to revert changes.

Changes tracked in-line and in PDFs

All changes clearly marked in both the document and in PDFs.

Make changes on behalf of others and show them as the editor

Manually set the username to make changes on behalf of others. (You
cannot however change the name of the creator of a document verison.)

Defined user colours for their changes

Changes can be set to display in users specific colors.

ABOUT CTRLPRINT

CtrlPrint is Europe’s leading collaborative service used for the
production of designed corporate and financial reports created with Adobe InDesign and
Adobe InCopy. Our customers include over 350 companies, government authorities and
organisations.

Founded in 2001, CtrlPrint is a Swedish company with offices in Stockholm and London. We
are ISO 27001:2013 certified.