The Deputy City Clerk's duties: Serves the public right to know regarding meetings, public records, city actions and finances. Coordinates and follows through on all requests from citizens for information and assistance. Attends city council meetings, makes and maintains historical records for future references. Provides visitor information regarding city, community, businesses history, attractions, activities, meetings, etc. Administers records management and retention of city laws, ordinances, resolutions, contracts, agreements and all city records except criminal justice records. Prepares city council agendas, briefing books, and advises council of issues or policies to be addressed. Provides financial, census, planning, legal, regulatory, historical, legislative and other information, research, and references for mayor, city council, city boards, commissions and staff.
Administers liquor licenses, special event permits, business licenses, private parking sign permits, and excavation permits. Advises mayor and city council on parliamentary procedure and conduct of meetings. Schedules meetings and notifies councilmembers and public of meetings. Countersigns and attests to all official documents, administers oaths and affixes city seal. Researches and prepares resolutions and ordinances for city council. Develops computer and other tools to manage departmental information, statistics, and reporting. Files required city documents with county and state governments.
Assists local businesses and individuals in dealing with county and state government. Is the city election official and coordinates elections with the county. Administers oaths and notarizes official documents. Maintains city property records, deeds, registrations, and inventories. Maintains confidential sales tax information and reviews state and county sales tax reports. Provides oversight and information regarding city budgets, revenues, expenditures and co-signs checks. Assists the city treasurer, planning & zoning, building and city administration in their duties.
The City of Leadville has an elected or appointed City Clerk. The City Clerk makes sure the City of Leadville adheres to all statatroy regulations and keeps required documents. Rachelle Collins was sworn in as electeed City Clerk on January 16, 2018. The City Clerk can be reached at the above email address.