Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and smartphone setups, acting as a liaison for remote access issues.
Includes all support for tracking SVP's budget expenditures.
Adheres to executive processes and guidelines.
Creates board books as requested.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
Uses advanced software skills to perform work assigned.
Familiar with systems such as Workday or similar.
Interacts with high-level executives every day.
Senior administrative assistant of the division. Coordinates division functions and events through support personnel within the division.
Advanced knowledge and understanding of business processes and requirements.
Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional.
Maintains and manages executive calendar. Manages domestic and international travel plans using executive guidelines.
7+ years previous admin experience or equivalent.
High School diploma or equivalent. Associates Degree in Secretarial Science preferred.
Operates independently and works on own initiative.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.